THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68

MINUTES OF THE BUSINESS COMMITTEE MEETING

Meeting #:
Date:
Time:
-
Location:
ONLINE MICROSOFT TEAMS MEETING
Trustees
  • G. Keller, Chair
  • C. O'Neill, Vice-Chair
  • L.M. Barron
  • T. Brzovic
  • S. Higginson
  • C. McKay
  • B. Robinson
  • J. Stanley
  • E. Wilkinson
Staff
  • S. Saywell, Superintendent/CEO
  • M. Walsh, Secretary-Treasurer
  • T. Davie, Deputy Superintendent
  • D. Burgos, Ex. Dir. of Communications
  • K. Matthews, Manager Admin. Services
Representatives

  • CUPE Representative: Rob Zver
    DPAC Representative: Leanne Lee
    NDTA Representative: Denise Wood
    NSAA Representative: Diane McGonigle

​​

1.
CALL TO ORDER
 

The Chair will call the meeting to order. With great respect and humility, we acknowledge and honour the lands of the Snuneymuxw people. The Snuneymuxw people maintain their profound, unique and spiritual connection to the land through ageless traditions, teachings, stewardship and expressions of reciprocity.

The Chair called the meeting to order at 6:01 pm.

2.
ADDITIONS TO THE AGENDA
 

There were no additions.

3.
DELETIONS TO THE AGENDA
 

There were no deletions.

4.
CHANGE IN ORDER
 

Item 10.1 be moved to a Special Business Meeting on May 19, 2021 at 6:00 pm.  Items 8.3 and 8.4 be brought forward on the Agenda making them 8.1 and 8.2.   

5.
APPROVAL OF THE AGENDA
 

  • B21/05/12-01
    IT WAS MOVED BYTrustee Keller
    IT WAS SECONDED BYTrustee Brzovic

    That the Agenda be approved.

    CARRIED UNANIMOUSLY

6.
APPROVAL OF THE MINUTES
This item has attachments. 

1.April 2021.pdf
2.Special Business May 3 2021.pdf
  • B21/05/12-02
    IT WAS MOVED BYTrustee Barron
    IT WAS SECONDED BYTrustee Wilkinson

    That the minutes of the Business Committee meeting held on April 14, 2021, and the Special Business Committee meeting held on May 3, 2021, be approved.

    CARRIED UNANIMOUSLY

7.
PRESENTATIONS
 

7.1
Kristin Singbeil, NDTA Pro D Chair
This item has attachments. 

1.Board_presentation-2021.pdf
2.Report to the Board-2021.pdf
3.PD Budget January 31 2021.pdf

Re: Professional Development Report

Kristin Singbeil and Joanna Cornthwaite provided a report from the NDTA Professional Development Committee.  The report and presentation is attached to the Agenda.  

8.
SENIOR STAFF REPORTS
 

8.1
Secretary-Treasurer Mark Walsh
This item has attachments. 

1.IS - 2020-21 Q3 Financial Update.pdf

Re: 2020/21 Third Quarter Report

Secretary-Treasurer Mark Walsh and Director of Finance Taunia Sutton provided the 2021/21 Third Quarter Financial Report.  The Report is attached to the Agenda. 

8.2
Secretary-Treasurer Mark Walsh
This item has attachments. 

1.UPDATED 2021-22 NLPS Preliminary Annual Budget.pdf
2.2021-22 NLPS Annual Budget.pdf

Re: 2021-22 Budget Discussion

Secretary-Treasurer Mark Walsh and Director of Finance Taunia Sutton provided an overview of the 2021-2022 Ministry budget document.  The 2021-2022 preliminary budget documents are attached to the Agenda.

  • B21/05/12-03
    IT WAS MOVED BYTrustee Keller
    IT WAS SECONDED BYTrustee Stanley

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) direct staff to prepare a proposal to establish a Covid-19 Pandemic contingency fund from surplus monies that are identified in the fiscal year end financial report for consideration by the Board that would include the following:

    1. an amount of up to approximately $1,500,000 to address continuity of cleaning service levels;
    2. a temporary increase to mental health supports for students and staff to ease the transition of students back to bricks and mortar schools ; and,
    3. any other supports or services identified that would be of benefit to students and staff for the 2021/2022 school year.

    Trustee McKay called the question. OPPOSED: Trustees Stanley, Barron and Brzovic  CARRIED

    On the motion: OPPOSED: Trustees Wilkinson, Higginson, O'Neill, McKay, Robinson 

    DEFEATED
  • B21/05/12-04
    IT WAS MOVED BYTrustee Keller
    IT WAS SECONDED BYTrustee Brzovic

    The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) direct staff to provide budget options for maintaining current community school coordinator staffing levels for the 2021/2022 school year to allow time for the Board to evaluate the program and create a community schools policy.

    OPPOSED: Trustees McKay, Higginson, Wilkinson, Robinson, O'Neill

    DEFEATED
  • B21/05/12-05
    IT WAS MOVED BYTrustee Keller
    IT WAS SECONDED BYTrustee Barron

    The Business Committee recommends that  the Board of Education of School District No. 68 (Nanaimo-Ladysmith) direct staff to amend the draft 2021/2022 budget to reflect reduction of the Foods Program Planner by 1.0 FTE through attrition.

    OPPOSED: Trustees Brzovic, Wilkinson, McKay, Robinson, Barron, Higginson

    DEFEATED
  • B21/05/12-06
    IT WAS MOVED BYTrustee Keller
    IT WAS SECONDED BYTrustee Brzovic

    The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) direct staff to consult with Indigenous Rights Holders and Partners with the purpose of reviewing staffing levels in the Aboriginal Education program to determine if additional FTE is required to increase service levels and indigenous staff in our system.

    OPPOSED: Trustees McKay, Higginson, O'Neill, Robinson, Wilkinson, Brzovic

    DEFEATED
  • B21/05/12-07
    IT WAS MOVED BYTrustee Stanley
    IT WAS SECONDED BYTrustee Keller

    That the meeting be extended to 9:15 pm.

    OPPOSED: Trustee Higginson 

    CARRIED
  • B21/05/12-08
    IT WAS MOVED BYTrustee Keller
    IT WAS SECONDED BYTrustee Stanley

    The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) direct staff to review the budget allocation for primary classroom teaching supplies and resources and provide the Board with recommendations to be considered in the 2021/2022 budget deliberations.

    OPPOSED: Trustees Higginson, McKay

    CARRIED

8.3
Superintendent Scott Saywell
This item has attachments. 

1.IS AP Communication to Public by Staff.pdf
2.AP XX - Communications with Public by Staff.pdf

Re: AP - Communications with Public by Staff

This item was not discussed due to time restraints. 

8.4
Secretary-Treasurer Mark Walsh
This item has attachments. 

1.IS Enrolment Growth and Space Requirements.pdf

Re: Enrolment Growth and Space Requirements

This item was not discussed due to time restraints.

9.
CORRESPONDENCE REFERRED FROM THE REGULAR BOARD MEETING
 

10.
UNFINISHED BUSINESS
 

11.
NEW BUSINESS
 

There was no new Business.

12.
FOR INFORMATION 
 

N/A

13.
QUESTION PERIOD
 

Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.


Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address.  The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question.  Each individual shall be limited to one follow-up question upon receiving a response. Forms are available in the information rack near the entrance of the Board Room.


If the meeting is being held online, individuals wishing to ask questions of the Board shall type their question in the Q&A compose box on the right side of the screen and then select send. Your question will be read by the Board or Committee Chair.


Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record.

There were no questions this evening. 

14.
ADJOURNMENT
 

The meeting adjourned at 9:14 pm.

  • B21/05/12-09
    IT WAS MOVED BYTrustee Stanley
    IT WAS SECONDED BYTrustee Barron

    That the meeting be adjourned.

    CARRIED UNANIMOUSLY
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