THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68

MINUTES OF THE BUSINESS COMMITTEE MEETING

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ONLINE MICROSOFT TEAMS MEETING
Trustees
  • C. O'Neill, Vice-Chair
  • T. Brzovic
  • S. Higginson
  • C. McKay
  • B. Robinson
  • J. Stanley
Absent
  • G. Keller, Chair
  • E. Wilkinson
Staff
  • S. Saywell, Superintendent/CEO
  • M. Walsh, Secretary-Treasurer
  • T. Davie, Deputy Superintendent
  • D. Burgos, Ex. Dir. of Communications
  • K. Matthews, Manager Admin. Services
Representatives

  • CUPE Representative: Jeff Virtanen
    DPAC Representative: Leanne Lee
    NDTA Representative: Jeremy Inscho
    NSAA Representative: Theresa Kraeker

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1.
CALL TO ORDER
 

The Chair will call the meeting to order. With great respect and humility, we acknowledge and honour the lands of the Snuneymuxw people. The Snuneymuxw people maintain their profound, unique and spiritual connection to the land through ageless traditions, teachings, stewardship and expressions of reciprocity.

The Chair called the meeting to order at 6:01 pm.

2.
ADDITIONS TO THE AGENDA
 

There were no additions. 

3.
DELETIONS TO THE AGENDA
 

There were no deletions. 

4.
CHANGE IN ORDER
 

There was no change in order. 

5.
APPROVAL OF THE AGENDA
 

  • B21/12/08-01
    IT WAS MOVED BYTrustee Higginson
    IT WAS SECONDED BYTrustee Stanley

    That the Agenda be approved.

    CARRIED UNANIMOUSLY

6.
APPROVAL OF THE MINUTES
This item has attachments. 

1.November.pdf
  • B21/12/08-02
    IT WAS MOVED BYTrustee Higginson
    IT WAS SECONDED BYTrustee McKay

    That the minutes of the Business Committee meeting held on November 10, 2021, be approved.

    CARRIED UNANIMOUSLY

7.
PRESENTATIONS
 

There were none.

8.
SENIOR STAFF REPORTS
 

8.1
Mark Walsh, Secretary-Treasurer
This item has attachments. 

1.Action Sheet - 202021 SOFI.pdf
2.2020-2021 SOFI Draft.pdf

Re: Statement of Financial Information Report (SOFI)

Mark Walsh presented the 2020/2021 SOFI Report.  The report is attached to the Agenda. 

  • B21/12/08-03
    IT WAS MOVED BYTrustee McKay
    IT WAS SECONDED BYTrustee Higginson

    The Business Committee recommend that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve the School District Statement of Financial Information (SOFI Report), as presented, for the year ending June 30, 2021.

    CARRIED UNANIMOUSLY

8.2
Mark Walsh, Secretary-Treasurer
This item has attachments. 

1.IS AP 323.pdf
2.AP-323-School-Contracts final.pdf

Re: Administrative Procedure 323 - School Contracts

Mark Walsh presented revisions to AP 323 - School Contracts.  The revised AP together with an Information Sheet is attached to the Agenda. 

8.3
Mark Walsh, Secretary-Treasurer
This item has attachments. 

1.IS AP Deletions.pdf
2.AP-207-Outside-Services.pdf
3.AP-218-Community-Involvement.pdf
4.AP-229-Community-Continuing-Education.pdf

Re: Administrative Procedures 207, 218, 229

Mark Walsh presented three Administrative Procedures; AP 207 - Outside Services, AP 218 - Community Involvement and AP 229 - Community Continuing Education, all of which are to be deleted.  An Information Sheet with copies of these Administrative Procedures is attached to the Agenda.  

8.4
Mark Walsh, Secretary-Treasurer
This item has attachments. 

1.IS LRFP Committee Update.pdf

Long Range Facilities Plan Committee Update

Mark Walsh presented an update from the Long Range Facilities Plan Committee. This update was to bring trustees up to date on discussions and to see guidance with respect to the various options prior to contemplating any specific recommendations for the Board to consider with the public. No specific recommendations were provided.  An Information Sheet is attached to the Agenda. 

8.5
Mark Walsh, Secretary-Treasurer
This item has attachments. 

1.AS ESSAC Terms of Reference.pdf
2.ESSAC TOR .pdf

Re: Environmental Stewardship and Sustainability Advisory Committee - Terms of Reference

Mark Walsh and Trustee Stanley, ESSAC Chair, presented the proposed Terms of Reference for the ESSAC.  The Terms of Reference, together with an Information Sheet are attached to the Agenda. 

  • B21/12/08-04
    IT WAS MOVED BYTrustee Stanley
    IT WAS SECONDED BYTrustee McKay

    The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve the Terms of Reference for the Environmental Stewardship and Sustainability Advisory Committee.

    CARRIED UNANIMOUSLY

9.
CORRESPONDENCE REFERRED FROM THE REGULAR BOARD MEETING
 

There was none.

10.
UNFINISHED BUSINESS
 

There was none.

11.
NEW BUSINESS
 

There was none. 

12.
FOR INFORMATION 
 

13.
QUESTION PERIOD
 

Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.


Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address.  The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question.  Each individual shall be limited to one follow-up question upon receiving a response. Forms are available in the information rack near the entrance of the Board Room.


If the meeting is being held online, individuals wishing to ask questions of the Board shall type their question in the Q&A compose box on the right side of the screen and then select send. Your question will be read by the Board or Committee Chair.


Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record.

14.
ADJOURNMENT
 

The meeting adjourned at 7:31 pm.

  • B21/12/08-05
    IT WAS MOVED BYTrustee McKay
    IT WAS SECONDED BYTrustee Stanley

    That the meeting be adjourned.

    CARRIED UNANIMOUSLY
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