THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68

MINUTES OF THE REGULAR BOARD MEETING

Wednesday, March 29, 2023

6:00 P.m. - 9:00 P.m.

BOARD ROOM

395 Wakesiah Avenue

Nanaimo, BC V9R 3K6

Trustees

• G. Keller, Chair
• C. McKay, Vice Chair
• T. Brzovic
• L. Lee
• C. Morvay
• L. Pellegrin
• T. Rokeby
• M. Robinson

Absent

• N. Bailey

Staff

• S. Saywell, Superintendent/CEO
• M. Walsh, Secretary-Treasurer
• L. Tait, Deputy Superintendent
• D. Burgos, Ex. Dir. of Communications
• K. Matthews, Manager Admin. Services

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1.

CALL TO ORDER

The Chair will call the meeting to order. With great respect and humility, we acknowledge and honour the lands of the Snuneymuxw people. The Snuneymuxw people maintain their profound, unique and spiritual connection to the land through ageless traditions, teachings, stewardship and expressions of reciprocity.

The Chair called the meeting to order at 6:06 pm.

2.

TRANSFER OF ITEMS TO OPEN MEETING AGENDA

There were none. 

3.

ADDITIONS

There were no additions. 

4.

DELETIONS

There were no deletions. 

5.

CHANGE IN ORDER

There was no change in order. 

6.

APPROVAL OF THE AGENDA

• R23/03/29-01
  IT WAS MOVED BY Trustee Lee
  IT WAS SECONDED BY Trustee Brzovic

  That the Agenda be approved.

  CARRIED UNANIMOUSLY

7.

APPROVAL OF THE MINUTES

• R23/03/29-02
  IT WAS MOVED BY Trustee Robinson
  IT WAS SECONDED BY Trustee Pellegrin

  That the minutes from the Regular Board of Education meeting held on February 22, 2023, be adopted.

  CARRIED UNANIMOUSLY

8.

SECTION 72(3) REPORT

8.1

Section 72(3) Report 

• R23/03/29-03
  IT WAS MOVED BY Trustee McKay
  IT WAS SECONDED BY Trustee Lee

  That the Section 72(3) Report from the Closed Board of Education meeting on February 22, 2023, and the Special Closed Board of Education meeting on March 22, 2023, be received.

  CARRIED UNANIMOUSLY

9.

ANNOUNCEMENTS AND REMINDERS

Education Committee Meeting: April 5, 2023

Business Committee Meeting: April 12, 2023

Board of Education Meeting: April 26, 2023

Statutory Holidays: April 7th - Good Friday; April 10th - Easter Monday (Schools Closed)

10.

PRESENTATIONS

There were none. 

11.

CORRESPONDENCE

There was no correspondence. 

12.

COMMITTEE REPORTS

12.1

Business Committee

12.1.1

Privacy Management Program

• R23/03/29-04
  IT WAS MOVED BY Trustee Brzovic
  IT WAS SECONDED BY Trustee Lee

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) receive the Draft Policy – Privacy and circulate as a notice of motion for 30 days, utilizing the consultation process as per Board Governance, Section 1, 2.7 – Policy Development.

  CARRIED UNANIMOUSLY

12.1.2

Cedar Childcare

• R23/03/29-05
  IT WAS MOVED BY Trustee Brzovic
  IT WAS SECONDED BY Trustee Lee

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) direct staff to apply through the Childcare BC New Spaces Fund to add a childcare space at Cedar Elementary to accommodate future childcare space needs.

  CARRIED UNANIMOUSLY

12.2

Education Committee

13.

SENIOR STAFF REPORTS

13.1

Laura Tait, Deputy Superintendent

Re: Local School Calendar

Laura Tait provided feedback received from the three-year local school calendar consultation, together with draft calendars for 2023/24, 2024/25 and 2025/26 for the Board's consideration. An Action Sheet is attached to the Agenda. 

• R23/03/29-06
  IT WAS MOVED BY Trustee McKay
  IT WAS SECONDED BY Trustee Lee

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve the attached three-year Local School Calendars for 2023/24, 2024/25 and 2025/26.

  CARRIED UNANIMOUSLY

13.2

Dale Burgos, Executive Director of Communications, Privacy & Engagement

Re: ThoughtExchange Budget Survey Results

Dale Burgos provided feedback received from the 2023/24 budget consultation process.  An Information Sheet is attached to the Agenda. 

13.3

Mark Walsh, Secretary-Treasurer

Re: NDSS Report

Mark Walsh provided information with respect to the NDSS consultation including the process taken, timeline and suggested next steps. An Action Sheet is attached to the Agenda.   

• IT WAS MOVED BY Trustee Brzovic
  IT WAS SECONDED BY Trustee Lee

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) direct staff to conduct further consultation as well as provide additional information with respect to potential NDSS options and report back to the Board with recommendations and next steps for the Board to consider. 
• R23/03/29-07
  IT WAS MOVED BY Trustee Robinson
  IT WAS SECONDED BY Trustee McKay

  Motion to Amend:

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) direct staff to conduct further consultation as well as provide additional information with respect to potential NDSS options and report back to the Board with recommendations and next steps for the Board to consider and that Gabriola Elementary be removed from consideration to feed into Cedar Secondary School.

  CARRIED UNANIMOUSLY
• R23/03/29-08

  On the Motion as Amended:

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) direct staff to conduct further consultation as well as provide additional information with respect to potential NDSS options and report back to the Board with recommendations and next steps for the Board to consider and that Gabriola Elementary be removed from consideration to feed into Cedar Secondary School.

   

   

  CARRIED UNANIMOUSLY

14.

UNFINISHED BUSINESS

There was none. 

15.

NEW BUSINESS

There was none. 

16.

FOR INFORMATION

16.1

Board Motions Report

The Board Motions Report was received as information. 

16.2

Trustee Committee Reports

Trustee Committee Reports were received as information. 

17.

QUESTION PERIOD

Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.

Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address.  The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question.  Each individual shall be limited to one follow-up question upon receiving a response. Forms are available in the information rack near the entrance of the Board Room.

If the meeting is being held online, individuals wishing to ask questions of the Board shall type their question in the Q&A compose box on the right side of the screen and then select send. Your question will be read by the Board or Committee Chair.

Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record.

 

There were no questions this evening. 

18.

ADJOURNMENT

The meeting adjourned at 7:26 pm.

• R23/03/29-09
  IT WAS MOVED BY Trustee McKay
  IT WAS SECONDED BY Trustee Brzovic

  That the meeting be adjourned.

  CARRIED UNANIMOUSLY