THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68
REGULAR BOARD MEETING
AGENDA

-
BOARD ROOM
395 Wakesiah Avenue
Nanaimo, BC V9R 3K6

​Policy 218 Role of the Chair and Vice-Chair
The Chairperson, or designate, shall be the official spokesperson to the news media for the Board.

1.
CALL TO ORDER

 

The Chair will call the meeting to order. 


The southeastern part of Vancouver Island, the Gulf Islands and the lower Fraser River are the traditional territories of the Coast Salish Peoples. For thousands of years, the Coast Salish people have lived in, travelled and fished the waterways of the Salish Sea.


The hul’q’umi’num language is the language of this land.  Hul’q’umi’num traditionally, and to this day, unites the Snaw Naw As, Snuneymuxw and Stz’uminus peoples as one family and on whose territories we stand today.


We also give thanks to the ancestors, hereditary leaders, matriarchs and creatures big and small for looking after the rich resources and cultural teachings of this land.

2.
TRANSFER OF ITEMS TO OPEN MEETING AGENDA

 

3.
ADDITIONS

 

4.
DELETIONS

 

5.
CHANGE IN ORDER

 

6.
APPROVAL OF THE AGENDA

 

  • That the Agenda be approved.

7.
APPROVAL OF THE MINUTES

This item has attachments. 
1.March 2026.pdf

8.
SECTION 72(3) REPORT

 

8.1
Section 72(3) Report 

This item has attachments. 
1.S72(3) Report March .pdf
2.S72(3) Report April 15.pdf

  • That the Section 72(3) Report from the Closed Board of Education meeting on March 11, 2026, and the Special Closed Board of Education meeting on April 15, 2026, be received.

9.
ANNOUNCEMENTS AND REMINDERS

 

Strategic Directions Committee Meeting: May 13, 2026


Board of Education Meeting: May 27, 2026


Statutory Holiday: May 18, 2026 (Victoria Day)

10.
PRESENTATIONS

 

11.
CORRESPONDENCE

 

11.1
G. Korpan

This item has attachments. 
1.G. Korpan Optimal hours.pdf

Re: Optimal Hours for School

  • That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) receive and file the correspondence from G. Korpan. 

11.2
L. Heisler

This item has attachments. 
1.L. Heisler for Agenda.pdf

Re: Testimony on Children & Education 

  • That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) receive and file the correspondence from L. Heisler. 

11.3
Vancouver Island Children's Book Festival Society

This item has attachments. 
1.Book Festival.pdf

Re: Author/Illustrator School Visits

  • That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) receive and file the correspondence from Vancouver Island Children's Book Festival.

12.
STRATEGIC DIRECTIONS COMMITTEE REPORTS

This item has attachments. 
1.4 - DRAFT Policy 210 Trustee Orientation.pdf
2.Cilaire Elementary School BC Hydro Right-of-Ways Bylaw 2026.pdf

  • That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopt Policy - Trustee Onboarding and Criminal Record Check.

  • That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) give the Cilaire Elementary School BC Hydro Right-of-Ways Bylaw, 2026 all three readings at this evening's meeting on April 22, 2026.

  • That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopt the Cilaire Elementary School BC Hydro Right-of-Ways, 2026, being a Bylaw that provides BC Hydro and Telus with Right-of-Ways associated with construction and protecting access to the electric and communications works.

    Read for a first time this 22nd day of April, 2026.

  • That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopt the Cilaire Elementary School BC Hydro Right-of-Ways, 2026, being a Bylaw that provides BC Hydro and Telus with Right-of-Ways associated with construction and protecting access to the electric and communications works.

    Read for a second time this 22nd day of April, 2026.

  • That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopt the Cilaire Elementary School BC Hydro Right-of-Ways, 2026, being a Bylaw that provides BC Hydro and Telus with Right-of-Ways associated with construction and protecting access to the electric and communications works.

    Read for a third time and adopted, this 22nd day of April, 2026.

13.
SENIOR STAFF REPORTS

 

13.1
Robyn Gray

 

Re: Superintendent's Update

13.2
Mark Walsh, Secretary-Treasurer

This item has attachments. 
1.AS Election By Law and Appointment.pdf
2.209 - Trustee Elections Bylaw DRAFT.pdf

Re: Election By-Law and Appointment of Election Officers

  • That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopt amended Trustee Elections Bylaw No. 2.

    Read for a 3rd time and adopted this 22nd day of April, 2026.

  • That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) pursuant to Section 58(1) and (2) of the Local Government Act, appoint Secretary-Treasurer Mark Walsh as the Chief Electoral Officer for conducting the 2026 General Local Election with the power to appoint other election officials as required for the administration and conduct of the 2026 General Local Election and that Karen Matthews be appointed as Deputy Chief Election Officer for the 2026 General Local Election with the power to appoint other election officials as required for the administration and conduct of the 2026 General Local Election in the absence of the Chief Election Officer.

13.3
Mark Walsh, Secretary-Treasurer

This item has attachments. 
1.AS Capital Plan Bylaw.pdf
2.Appendix A Capital Response Letter).pdf
3.Appendix B Annual Funding Agreement.pdf
4.Capital Plan Bylaw.pdf

Re: Capital Plan Bylaw No. 2026/27-CPSD68-01

  • That the Board of Education of School District No.68 (Nanaimo-Ladysmith) give the Capital Bylaw No. 2026/27-CPSD68-01 all three readings at one meeting, today, this 22nd day of April 2026.

  • That the Board of Education of School District No. 68 adopt the Capital Bylaw cited as “School District No. 68 (Nanaimo-Ladysmith) Capital Bylaw No. 2026/27-CPSD68-01” being a bylaw associated with accessing capital funds through capital funding programs from the Ministry of Education and Child Care, in the 2026/2027 School Year.

    Read a first time this 22nd day of April, 2026.

  • That the Board of Education of School District No. 68 adopt the Capital Bylaw cited as “School District No. 68 (Nanaimo-Ladysmith) Capital Bylaw No. 2026/27-CPSD68-01” being a bylaw associated with accessing capital funds through capital funding programs from the Ministry of Education and Child Care, in the 2026/2027 School Year.

    Read a second time this 22nd day of April, 2026.

  • That the Board of Education of School District No. 68 adopt the Capital Bylaw cited as “School District No. 68 (Nanaimo-Ladysmith) Capital Bylaw No. 2026/27-CPSD68-01” being a bylaw associated with accessing capital funds through capital funding programs from the Ministry of Education and Child Care, in the 2026/2027 School Year.

    Read a third time and adopted, this 22nd day of April, 2026.

13.4
Gillian Robinson, Executive Director of Communications

This item has attachments. 
1.IS Ladysmith and North Oyster School Build Communications Plan_April 16.pdf

Re: Ladysmith Primary Expansion and Ladysmith Intermediate Replacement - Communication Plan

13.5
Mark Walsh, Secretary-Treasurer and Taunia Sutton, Associate Secretary-Treasurer

This item has attachments. 
1.IS - 2026-27 Preliminary Annual Budget Overview.pdf

Re: 2026-2027 Preliminary Budget Discussion Continued 

14.
UNFINISHED BUSINESS

 

15.
NEW BUSINESS

 

16.
FOR INFORMATION

 

17.
QUESTION PERIOD

 

Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.


Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address.  The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question.  Each individual shall be limited to one follow-up question upon receiving a response. Forms are available in the information rack near the entrance of the Board Room.


If the meeting is being held online, individuals wishing to ask questions of the Board shall type their question in the Q&A compose box on the right side of the screen and then select send. Your question will be read by the Board or Committee Chair.


Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record.


 

18.
ADJOURNMENT

 
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