THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68

MINUTES OF THE REGULAR BOARD MEETING

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ONLINE MICROSOFT TEAMS MEETING
Trustees
  • C. McKay, Chair
  • L.M. Barron
  • T. Brzovic
  • S. Higginson
  • G. Keller
  • B. Robinson
  • C. O'Neill
  • E. Wilkinson
Absent
  • J. Stanley, Vice-Chair
Staff
  • S. Saywell, Superintendent/CEO
  • M. Walsh, Secretary-Treasurer
  • T. Davie, Deputy Superintendent
  • D. Burgos, Ex. Dir. of Communications
  • K. Matthews, Manager Admin. Services

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The Chair will call the meeting to order. With great respect and humility, we acknowledge and honour the lands of the Snuneymuxw people. The Snuneymuxw people maintain their profound, unique and spiritual connection to the land through ageless traditions, teachings, stewardship and expressions of reciprocity.

The Chair called the meeting to order at 6:05 pm.

There were no additions. 

There were no deletions.

There was no change in order. 

  • R21/06/23-01

    That the Agenda be approved.

    CARRIED UNANIMOUSLY
  • R21/06/23-02
    IT WAS MOVED BYTrustee Barron
    IT WAS SECONDED BYTrustee Keller

    That the minutes from the Regular Board meeting held on May 26, 2021, be adopted.

    CARRIED UNANIMOUSLY
  • R21/06/23-03
    IT WAS MOVED BYTrustee Brzovic
    IT WAS SECONDED BYTrustee Wilkinson

    That the Section 72(3) Report from the Closed Board meeting on May 26, 2021, and the Special Closed Board meeting on June 16, 2021, be received.

    CARRIED UNANIMOUSLY

Statutory Holiday: September 6, 2021

Schools Re-open: September 7, 2021

Education Committee Meeting: September 8, 2021

Business Committee Meeting: September 15, 2021

Board of Education Meeting: September 29, 2021

Dan Morris, NLSF President, and Crystal Dennison, Executive Director of the Nanaimo-Ladysmith Schools Foundation, provided an overview of the many important initiatives that support students across the district. The presentation is attached to the Agenda.

Re: Elementary Band Programs

  • R21/06/23-04
    IT WAS MOVED BYTrustee Higginson
    IT WAS SECONDED BYTrustee Brzovic

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the above correspondence regarding Elementary Band Programs to the Board Chair for response. 

    CARRIED UNANIMOUSLY
  • R21/06/23-05
    IT WAS MOVED BYTrustee Keller
    IT WAS SECONDED BYTrustee Brzovic

    That that Board of Education of School District No. 68 (Nanaimo-Ladysmith) give all three readings of the Capital Bylaw No. 2021/22-CPSD68-01 in one meeting.

    CARRIED UNANIMOUSLY
  • R21/06/23-06
    IT WAS MOVED BYTrustee Keller
    IT WAS SECONDED BYTrustee O'Neill

    WHEREAS in accordance with section 142 of the School Act, the Board of Education of School District No. 68 (Nanaimo-Ladysmith) (hereinafter called the “Board”) has submitted a capital plan to the Minister of Education (hereinafter called the "Minister") and the Minister has approved the capital plan or has approved a capital plan with modifications,

    NOW THEREFORE in accordance with section 143 of the School Act, the Board has prepared this Capital Bylaw and agrees to do the following:

    (a)     Authorize the Secretary-Treasurer to execute a capital project funding agreement(s) related to the capital project(s) contemplated by the capital plan or the capital plan with modifications;

    (b)     Upon ministerial approval to proceed, commence the capital project(s) and proceed diligently and use its best efforts to complete each capital project substantially as directed by the Minister;

    (c)     Observe and comply with any order, regulation, or policy of the Minister as may be applicable to the Board or the capital project(s); and,

    (d)     Maintain proper books of account, and other information and documents with respect to the affairs of the capital project(s), as may be prescribed by the Minister.

    NOW THEREFORE the Board enacts as follows:

    1. The Capital Bylaw of the Board for the 2021/22 Capital Plan as approved by the Minister, to include the supported capital project(s) specified in the letter addressed to the Secretary-Treasurer and Superintendent, dated May 13, 2021, is hereby adopted.
    2. This Bylaw may be cited as School District No.68 (Nanaimo-Ladysmith) Capital Bylaw No. 2021/22-CPSD68-01.

    READ A FIRST TIME THE 23rd DAY OF JUNE, 2021;

    CARRIED UNANIMOUSLY
  • R21/06/23-07
    IT WAS MOVED BYTrustee Keller
    IT WAS SECONDED BYTrustee O'Neill

    1. The Capital Bylaw of the Board for the 2021/22 Capital Plan as approved by the Minister, to include the supported capital project(s) specified in the letter addressed to the Secretary-Treasurer and Superintendent, dated May 13, 2021, is hereby adopted.

    2. This Bylaw may be cited as School District No.68 (Nanaimo-Ladysmith) Capital Bylaw No. 2021/22-CPSD68-01.

    READ A SECOND TIME THE 23rd DAY OF JUNE, 2021.

    CARRIED UNANIMOUSLY
  • R21/06/23-08
    IT WAS MOVED BYTrustee Higginson
    IT WAS SECONDED BYTrustee Keller

    1. The Capital Bylaw of the Board for the 2021/22 Capital Plan as approved by the Minister, to include the supported capital project(s) specified in the letter addressed to the Secretary-Treasurer and Superintendent, dated May 13, 2021, is hereby adopted.

    2. This Bylaw may be cited as School District No.68 (Nanaimo-Ladysmith) Capital Bylaw No. 2021/22-CPSD68-01.

    READ A THIRD TIME, PASSED AND ADOPTED THE 23rd DAY OF JUNE, 2021.

    CARRIED UNANIMOUSLY
  • R21/06/23-09
    IT WAS MOVED BYTrustee Keller
    IT WAS SECONDED BYTrustee O'Neill

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith), in accordance with provisions under section 142(4) of the School Act, approve the proposed Five-Year Capital Plan for 2022/2023, as provided on the Five-Year Capital Plan Summary for 2022/2023 submitted to the Ministry of Education.

    CARRIED UNANIMOUSLY

Re: Board/Authority Authorized Courses

  • R21/06/23-10
    IT WAS MOVED BYTrustee Brzovic
    IT WAS SECONDED BYTrustee Keller

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve the following courses as Board/Authority Authorized Course (BAA) as per Ministry Policy: Peer Tutoring 10 French Immersion; Peer Tutoring 11 French Immersion; Peer Tutoring 12 French Immersion; Westcoast Wilderness 11; Westcoast Wilderness 12

     

    CARRIED UNANIMOUSLY

Superintendent Scott Saywell shared the District Review Story. 

Re: Policy - Naming of School Facilities or Parts of Facilities

  • R21/06/23-11
    IT WAS MOVED BYTrustee Higginson
    IT WAS SECONDED BYTrustee Brzovic

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) delete Administrative Procedure 502 – Naming of School Facilities and adopt draft Policy – Naming of School Facilities or Parts of Facilities.

    CARRIED UNANIMOUSLY

Re: Policy - Trustee Remuneration, Professional Development and Expenses

  • R21/06/23-12
    IT WAS MOVED BYTrustee Barron
    IT WAS SECONDED BYTrustee Keller

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopt draft Policy 2.18 – Trustee Remuneration, Professional Development and Expenses.

     

    CARRIED UNANIMOUSLY

There was no New Business. 

The Board Motions Report was received as information. 

Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.


Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address.  The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question.  Each individual shall be limited to one follow-up question upon receiving a response. Forms are available in the information rack near the entrance of the Board Room.


If the meeting is being held online, individuals wishing to ask questions of the Board shall type their question in the Q&A compose box on the right side of the screen and then select send. Your question will be read by the Board or Committee Chair.


Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record.


 

There were no questions this evening. 

The meeting adjourned at 7:15 pm.

  • R21/06/23-13
    IT WAS MOVED BYTrustee O'Neill
    IT WAS SECONDED BYTrustee Higginson

    That the meeting be adjourned.

    CARRIED UNANIMOUSLY