THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68

MINUTES OF THE BUSINESS COMMITTEE MEETING

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ONLINE MICROSOFT TEAMS MEETING
Trustees
  • G. Keller, Chair
  • C. O'Neill, Vice-Chair
  • T. Brzovic
  • S. Higginson
  • C. McKay
  • B. Robinson
  • E. Wilkinson
  • N. Bailey
Absent
  • J. Stanley
Staff
  • S. Saywell, Superintendent/CEO
  • M. Walsh, Secretary-Treasurer
  • T. Davie, Deputy Superintendent
  • D. Burgos, Ex. Dir. of Communications
  • K. Matthews, Manager Admin. Services
Representatives

  • CUPE Representative: Jeff Virtanen
    DPAC Representative: Leanne Lee
    NDTA Representative: Jeremy Inscho
    NSAA Representative: Theresa Kraeker

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1.
CALL TO ORDER

 

The Chair will call the meeting to order. With great respect and humility, we acknowledge and honour the lands of the Snuneymuxw people. The Snuneymuxw people maintain their profound, unique and spiritual connection to the land through ageless traditions, teachings, stewardship and expressions of reciprocity.

The Chair called the meeting to order at 6:00 pm.

2.
ADDITIONS TO THE AGENDA

 

There were no additions.

3.
DELETIONS TO THE AGENDA

 

There were no deletions. 

4.
CHANGE IN ORDER

 

There was no change in order. 

5.
APPROVAL OF THE AGENDA

 
  • B22/06/01-01
    IT WAS MOVED BYTrustee O'Neill
    IT WAS SECONDED BYTrustee McKay

    That the Agenda be approved.

    CARRIED UNANIMOUSLY

6.
APPROVAL OF THE MINUTES

This item has attachments. 
1.May.pdf
  • B22/06/01-02
    IT WAS MOVED BYTrustee Brzovic
    IT WAS SECONDED BYTrustee McKay

    That the minutes of the Business Committee meeting held on May 11, 2022, be approved.

    CARRIED UNANIMOUSLY

7.
PRESENTATIONS

 

7.1
Kristin Singbeil, NDTA Professional Development Representative

This item has attachments. 
1.NDTA Report to the Board-2022.pdf
2.NDTA PD Budget March 2022.pdf
3.NDTA Board_presentation-2022.pdf

Re: NDTA Professional Development Report

Kristin Singbeil provided a report from the NDTA Professional Development Committee.  The report and presentation is attached to the Agenda. 

8.
SENIOR STAFF REPORTS

 

8.1
Shawn Johnston, Executive Director of HR

This item has attachments. 
1.IS Accessibility.pdf

Re: Accessibility 

Shawn Johnston provided information on changes to the BC Accessible British Columbia Act that will be applicable to the District commencing September 1, 2022.  An Information Sheet is attached to the Agenda. 

8.2
Mark Walsh, Secretary-Treasurer; Pete Sabo, Executive Director of Planning & Operations; Kelsey Bakewell, Facilities Planning Manager

This item has attachments. 
1.AS Minor Capital Plan.pdf
2.March 15 2022 Response Letter.pdf

Re: Proposed 2023/24 Minor Capital Plan Submission

Mark Walsh presented the proposed 2023-2024 Minor Capital Plan submission.  An Action Sheet is attached to the Agenda. 

  • B22/06/01-03
    IT WAS MOVED BYTrustee McKay
    IT WAS SECONDED BYTrustee Higginson

    The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith), in accordance with provisions under section 142(4) of the School Act, approve the proposed Minor Capital plan for 2023/2024, as provided, to be submitted to the Ministry of Education.

    CARRIED UNANIMOUSLY

8.3
Mark Walsh, Secretary-Treasurer; Pete Sabo, Executive Director of Planning & Operations; Kelsey Bakewell, Facilities Planning Manager

This item has attachments. 
1.AS Major Capital Plan.pdf
2.202223 Major Capital Submission Summary.pdf

Re: Proposed 2023/2024 5-Year Major Capital Plan

Mark Walsh provided an overview of the projects the District wishes to apply for associated with major capital.  An Action Sheet is attached to the Agenda. 

  • B22/06/01-04
    IT WAS MOVED BYTrustee Higginson
    IT WAS SECONDED BYTrustee McKay

    The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith), in accordance with provisions under section 142(4) of the School Act, approve the proposed Five-Year Capital Plan for 2023/2024, as provided on the Five-Year Capital Plan Summary for 2023/2024 submitted to the Ministry of Education and Child Care.

    CARRIED UNANIMOUSLY

8.4
Mark Walsh, Secretary-Treasurer & Pete Sabo, Executive Director Planning & Operations

This item has attachments. 
1.IS - Emergent Bussing.pdf

Re: Emergent Bus Issues

Mark Walsh advised the committee of emergent bussing concerns that may have a service impact on students in the 2022-2023 school year.  An Information Sheet is attached to the Agenda. 

8.5
Mark Walsh, Secretary-Treasurer (Policy Committee)

This item has attachments. 
1.AS Policy 2.5 and 2.6 Governance.pdf
2.2.5 Role of Committees and Representatives FINAL DRAFT MAY 12.pdf
3.New 2.6 Board Meeting Procedures.pdf

Re:  Board Governance Policies

  • 2.5 Role of Committees and Representatives 
  • 2.6 Board Meeting Procedures 

Mark Walsh, together with members from the Policy Committee, presented proposed changes to Policy 2.5 and 2.6.  An Action Sheet is attached to the Agenda. 

  • B22/06/01-05
    IT WAS MOVED BYTrustee McKay
    IT WAS SECONDED BYTrustee Bailey

    The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) receive the Updated Board Governance Policies 2.5 – Role of Committees and Representatives and 2.6 Board Meeting Procedures and circulate as a notice of motion for 30 days, utilizing the consultation process as per Board Governance, Section 1, 2.7 – Policy Development.

    CARRIED UNANIMOUSLY

8.6
Mark Walsh, Secretary-Treasurer

This item has attachments. 
1.AS North End Consultation.pdf

Re: North End Consultation 

Mark Walsh provided an overview of the feedback received from our communities from the north end consultation process, as well as a status update and recommended next steps to address the concerns raised during the consultation process.  An Action Sheet is attached to the Agenda. 

  • B22/06/01-06
    IT WAS MOVED BYTrustee Brzovic
    IT WAS SECONDED BYTrustee O'Neill

    The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) direct staff to draft proposed boundary changes for Cilaire, Rock City and Departure Bay Elementary schools (with the potential of other minor boundary shifts) that would shift students away from Departure Bay, for review and approval in principle, followed by community consultation and implementation for September 2023. Any students currently enrolled in Departure Bay may retain their seat in the school (as well as younger siblings), or they may transfer to their applicable catchment school as per determined boundary changes.

    CARRIED UNANIMOUSLY
  • B22/06/01-07
    IT WAS MOVED BYTrustee Higginson
    IT WAS SECONDED BYTrustee McKay

    The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) continue to apply for an expansion at Departure Bay in the 2023-24 capital plan with the intention of replacing portable usage at the school. Such an expansion would not be intended to expand the capacity of the school beyond 400 (the current enrollment of the school) but is intended to remove the portables at the site.

    CARRIED UNANIMOUSLY
  • B22/06/01-08
    IT WAS MOVED BYTrustee O'Neill
    IT WAS SECONDED BYTrustee Brzovic

    The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) direct staff to prepare for the re-opening of Rutherford Elementary School and the redrawing of the boundaries of McGirr, Randerson Ridge and Frank J. Ney (with the potential of other minor boundary shifts) with an opening date of either September 2024 or 2025 as determined following the district’s confirmation of enrollment early October 2022.

    CARRIED UNANIMOUSLY

8.7
Mark Walsh, Secretary-Treasurer

This item has attachments. 
1.AS Ladysmith Consultation.pdf
2.Ladysmith_Info_Sheet.pdf

Re: LRFP - Ladysmith Consultation 

Mark Walsh provided feedback from the Ladysmith LRFP Advisory Committee.  An Action Sheet is attached to the Agenda. 

  • B22/06/01-09
    IT WAS MOVED BYTrustee Higginson
    IT WAS SECONDED BYTrustee Brzovic

    The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) direct staff to initiate a consultation process with respect to addressing capacity issues with potentially impacted communities in Ladysmith and report back to the Board with recommendations and next steps for the Board to consider.

    CARRIED UNANIMOUSLY

9.
CORRESPONDENCE REFERRED FROM THE REGULAR BOARD MEETING

 

There was none. 

10.
UNFINISHED BUSINESS

 

There was no Unfinished Business. 

11.
NEW BUSINESS

 

There was no New Business. 

12.
FOR INFORMATION 

 

13.
QUESTION PERIOD

 

Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.


Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address.  The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question.  Each individual shall be limited to one follow-up question upon receiving a response. Forms are available in the information rack near the entrance of the Board Room.


If the meeting is being held online, individuals wishing to ask questions of the Board shall type their question in the Q&A compose box on the right side of the screen and then select send. Your question will be read by the Board or Committee Chair.


Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record.

There were no questions this evening. 

14.
ADJOURNMENT

 

The meeting adjourned at 8:14 pm.

  • B22/06/01-10
    IT WAS MOVED BYTrustee O'Neill
    IT WAS SECONDED BYTrustee McKay

    That the meeting be adjourned.

    CARRIED UNANIMOUSLY
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