THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68

MINUTES OF THE BUSINESS COMMITTEE MEETING

Wednesday, December 07, 2022

6:00 P.m. - 9:00 P.m.

ONLINE MICROSOFT TEAMS MEETING

Trustees

• G. Keller, Chair
• T. Brzovic
• N. Bailey
• L. Pellegrin
• L. Lee
• M. Robinson
• C. Morvay
• T. Rokeby

Absent

• C. McKay

Staff

• S. Saywell, Superintendent/CEO
• M. Walsh, Secretary-Treasurer
• D. Burgos, Ex. Dir. of Communications
• K. Matthews, Manager Admin. Services
• L. Tait, Deputy Superintendent

Representatives

• CUPE Representative: Jeff Virtanen
  DPAC Representative: Jessica Krog-Irving
  NDTA Representative: Jeremy Inscho
  NSAA Representative: Theresa Kraeker

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1.

CALL TO ORDER

The Chair will call the meeting to order. With great respect and humility, we acknowledge and honour the lands of the Snuneymuxw people. The Snuneymuxw people maintain their profound, unique and spiritual connection to the land through ageless traditions, teachings, stewardship and expressions of reciprocity.

The Chair called the meeting to order at 6:01 pm.

2.

ADDITIONS TO THE AGENDA

There were no additions. 

3.

DELETIONS TO THE AGENDA

There were no deletions. 

4.

CHANGE IN ORDER

There was no change in order. 

5.

APPROVAL OF THE AGENDA

• B22/12/07-01
  IT WAS MOVED BY Trustee Keller
  IT WAS SECONDED BY Trustee Lee

  That the Agenda be approved.

  CARRIED UNANIMOUSLY

6.

APPROVAL OF THE MINUTES

• B22/12/07-02
  IT WAS MOVED BY Trustee Robinson
  IT WAS SECONDED BY Trustee Pellegrin

  That the minutes of the Business Committee meeting held on November 9, 2022, be approved.

  CARRIED UNANIMOUSLY

7.

PRESENTATIONS

There were none. 

8.

SENIOR STAFF REPORTS

8.1

Mark Walsh, Secretary-Treasurer

Re: Emergent Bussing Concerns - Update

Mark Walsh provided an update on emergent bussing concerns that may have a service impact on students in the 2022-23 school year.  An Information Sheet is attached to the Agenda. 

8.2

Shawn Johnston, Executive Director of HR

Re: Updates to Administrative Procedure 422 - First Aid

Shawn Johnston presented an updated  Administrative Procedure 422 – First Aid (the AP).  An Information Sheet outlining the notable changes is attached to the Agenda.

8.3

Mark Walsh, Secretary-Treasurer

Re: Administrative Procedure 203 - Trustee and Staff Travel and Administrative Procedure 213 - Expense Allowance

Mark Walsh presented an updated Administrative Procedure 203 - Trustee and Staff Travel.  An Information Sheet highlighting the changes is attached to the Agenda.

8.4

Mark Walsh, Secretary-Treasurer

Re: Ecole North Oyster - Updates

Mark Walsh provided the Committee with a status update on various activities relating to École North Oyster, including the Active School Travel (AST) Project, Building Envelope Project (BEP), the Water Use Agreement, and water quality.  An Information Sheet is attached to the Agenda. 

8.5

Mark Walsh, Secretary-Treasurer

Re: NDSS Capacity Issues

Mark Walsh introduced the Committee to the issue of NDSS's capacity issue and the steps the District is taking to address the problem.  An Information Sheet is attached to the Agenda. 

8.6

Mark Walsh, Secretary-Treasurer

Re: 2021/2022 SOFI Report

Mark Walsh presented the 2021/22 SOFI Report.  In accordance with the Financial Information Act (the “Act”), each school district is required to prepare a Statement of Financial Information (SOFI) for each fiscal year within six months of the end of the fiscal year.  An Action Sheet is attached to the Agenda. 

• B22/12/07-03
  IT WAS MOVED BY Trustee Robinson
  IT WAS SECONDED BY Trustee Bailey

  The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve the School District Statement of Financial Information (SOFI Report), as presented, for the year ending June 30, 2022.

  CARRIED UNANIMOUSLY

8.7

Mark Walsh, Secretary-Treasurer

Re: Prom Ceremonies

Mark Walsh provided some background and context to the District’s lack of participation in prom events.  An Information Sheet is attached to the Agenda. 

• B22/12/07-04
  IT WAS MOVED BY Trustee Bailey
  IT WAS SECONDED BY Trustee Robinson

  That the meeting be adjourned and Trustees attend a Special Closed Board Meeting for a discussion on liability issues with respect to this topic.

  CARRIED UNANIMOUSLY
• The meeting reconvened at 7:54 pm. 
• B22/12/07-05
  IT WAS MOVED BY Trustee Keller
  IT WAS SECONDED BY Trustee Robinson

  That this item be moved to the next Regular Board Meeting. 

  OPPOSED: Trustee McKay

   

  CARRIED

9.

CORRESPONDENCE REFERRED FROM THE REGULAR BOARD MEETING

9.1

K. Berg

Re: Prom Ceremonies

That this item be moved to the next Regular Board Meeting.

• B22/12/07-06
  IT WAS MOVED BY Trustee Morvay
  IT WAS SECONDED BY Trustee Robinson

  That this item be moved to the next Regular Board Meeting.

  CARRIED UNANIMOUSLY

10.

UNFINISHED BUSINESS

There was none.

11.

NEW BUSINESS

There was none. 

12.

FOR INFORMATION 

There was none. 

13.

QUESTION PERIOD

Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.

Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address.  The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question.  Each individual shall be limited to one follow-up question upon receiving a response. Forms are available in the information rack near the entrance of the Board Room.

If the meeting is being held online, individuals wishing to ask questions of the Board shall type their question in the Q&A compose box on the right side of the screen and then select send. Your question will be read by the Board or Committee Chair.

Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record.

There were no questions this evening. 

14.

ADJOURNMENT

The meeting adjourned at 7:59 pm.

• B22/12/07-07
  IT WAS MOVED BY Trustee Rokeby
  IT WAS SECONDED BY Trustee Keller

  That the meeting be adjourned.

  CARRIED UNANIMOUSLY