THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68

MINUTES OF THE REGULAR BOARD MEETING

Wednesday, December 15, 2021

6:00 P.m. - 9:00 P.m.

BOARD ROOM

395 Wakesiah Avenue

Nanaimo, BC V9R 3K6

Trustees

• C. McKay, Chair
• S. Higginson
• G. Keller
• B. Robinson
• E. Wilkinson

Absent

• J. Stanley, Vice-Chair
• T. Brzovic
• C. O'Neill

Staff

• S. Saywell, Superintendent/CEO
• M. Walsh, Secretary-Treasurer
• T. Davie, Deputy Superintendent
• D. Burgos, Ex. Dir. of Communications
• K. Matthews, Manager Admin. Services

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1.

CALL TO ORDER

The Chair will call the meeting to order. With great respect and humility, we acknowledge and honour the lands of the Snuneymuxw people. The Snuneymuxw people maintain their profound, unique and spiritual connection to the land through ageless traditions, teachings, stewardship and expressions of reciprocity.

The Chair called the meeting to order at 6:05 pm.

2.

TRANSFER OF ITEMS TO OPEN MEETING AGENDA

Scott Saywell, Superintendent and Joan Brown, SFN Knowledge Keeper Re: Long House Learning and Healing Framework be added as item 13.1.

3.

ADDITIONS

There were no additions. 

4.

DELETIONS

11.2 and 11.3 be deleted.

5.

CHANGE IN ORDER

There was no change in order. 

6.

APPROVAL OF THE AGENDA

• R21/12/15-01

  That the Agenda be approved.

  CARRIED UNANIMOUSLY

7.

APPROVAL OF THE MINUTES

• R21/12/15-02
  IT WAS MOVED BY Trustee Keller
  IT WAS SECONDED BY Trustee Wilkinson

  That the minutes from the Special Board of Education meeting on November 18, 2021, Regular Board of Education meeting held on November 24, 2021, and the Annual General Meeting held on December 1, 2021, be adopted.

  CARRIED UNANIMOUSLY

8.

SECTION 72(3) REPORT

8.1

Section 72(3) Report 

• R21/12/15-03
  IT WAS MOVED BY Trustee Higginson
  IT WAS SECONDED BY Trustee Wilkinson

  That the Section 72(3) Report from the Special Closed Board of Education meetings on November 18, 2021, December 8, 2021, and the Closed Board of Education meeting on November 24, 2021, be received.

  CARRIED UNANIMOUSLY

9.

ANNOUNCEMENTS AND REMINDERS

Education Committee Meeting: January 5, 2022

Business Committee Meeting: January 12, 2022

Board of Education Meeting: January 26, 2022

Trustee By-Election (General Voting Day):  January 15, 2022 

For all information on the By-Election, including advance and special voting opportunities, please visit the district's website. 

 

10.

PRESENTATIONS

11.

CORRESPONDENCE

11.1

J&C Slater; G. Rouse; C. Broekhuizen 

Re: Cancellation of School Activities/Non-Essential Travel 

• R21/12/15-04
  IT WAS MOVED BY Trustee Higginson
  IT WAS SECONDED BY Trustee Wilkinson

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the above correspondence from J&C Slater, G. Rouse and C. Broekhuizen to the Board Chair for response. 

  CARRIED UNANIMOUSLY

11.2

Deputy Minister Shauna Brouwer, Ministry of Citizens' Services

Re: FOIPPA Amendments 2021

• R21/12/15-05
  IT WAS MOVED BY Trustee Higginson
  IT WAS SECONDED BY Trustee Wilkinson

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the correspondence from the Deputy Minister Shauna Brouwer, Ministry of Citizens' Services to be received and filed. 

  CARRIED UNANIMOUSLY

12.

COMMITTEE REPORTS

12.1

Business Committee

12.1.1

2020/21 SOFI Report

• R21/12/15-06
  IT WAS MOVED BY Trustee Keller
  IT WAS SECONDED BY Trustee Wilkinson

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve the School District Statement of Financial Information (SOFI Report), as presented, for the year ending June 30, 2021.

  CARRIED UNANIMOUSLY

12.1.2

Environmental Stewardship and Sustainability Advisory Committee

• R21/12/15-07
  IT WAS MOVED BY Trustee Keller
  IT WAS SECONDED BY Trustee Higginson

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve the Terms of Reference for the Environmental Stewardship and Sustainability Advisory Committee.

   

  CARRIED UNANIMOUSLY

12.2

Education Committee

13.

SENIOR STAFF REPORTS

13.1

Scott Saywell, Superintendent and Joan Brown, SFN Knowledge Keeper

Re: Long House Learning & Healing Framework  

• R21/12/15-08
  IT WAS MOVED BY Trustee Keller
  IT WAS SECONDED BY Trustee Wilkinson

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) endorse Snuneymuxw First Nation's Long House Learning and Healing Framework and direct the Board Chair to write a letter of support to Snuneymuxw First Nation to assist them in receiving funding from external sources.

  CARRIED UNANIMOUSLY

13.2

Mark Walsh, Secretary-Treasurer

Re: 2022 By-Election

Mark Walsh provided an update on the status of the upcoming by-election.  An Information Sheet is attached to the Agenda.  

13.3

Mark Walsh, Secretary-Treasurer

Re: South Wellington - Lease to the Regional District of Nanaimo

Mark Walsh provided an update on the lease with the Regional District of Nanaimo for the former South Wellington Elementary School site. 

14.

UNFINISHED BUSINESS

There was none.

15.

NEW BUSINESS

There was none.

16.

FOR INFORMATION

16.1

Board Motions Report

The Board Motions Report was received as information. 

16.2

Trustee Committee Reports

Trustee Committee Reports were received as information. 

17.

QUESTION PERIOD

Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.

Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address.  The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question.  Each individual shall be limited to one follow-up question upon receiving a response. Forms are available in the information rack near the entrance of the Board Room.

If the meeting is being held online, individuals wishing to ask questions of the Board shall type their question in the Q&A compose box on the right side of the screen and then select send. Your question will be read by the Board or Committee Chair.

Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record.

 

18.

ADJOURNMENT

The meeting adjourned at 6:44 pm.

• R21/12/15-09
  IT WAS MOVED BY Trustee Keller
  IT WAS SECONDED BY Trustee Wilkinson

  That the meeting be adjourned.

  CARRIED UNANIMOUSLY