THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68

MINUTES OF THE REGULAR BOARD MEETING

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ONLINE MICROSOFT TEAMS MEETING
Trustees
  • C. McKay, Chair
  • J. Stanley, Vice-Chair
  • L.M. Barron
  • T. Brzovic
  • S. Higginson
  • G. Keller
  • B. Robinson
  • C. O'Neill
  • E. Wilkinson
Staff
  • S. Saywell, Superintendent/CEO
  • M. Walsh, Secretary-Treasurer
  • T. Davie, Deputy Superintendent
  • D. Burgos, Ex. Dir. of Communications
  • K. Matthews, Manager Admin. Services

​​

1.
CALL TO ORDER
 

The Chair will call the meeting to order. With great respect and humility, we acknowledge and honour the lands of the Snuneymuxw people. The Snuneymuxw people maintain their profound, unique and spiritual connection to the land through ageless traditions, teachings, stewardship and expressions of reciprocity.

The Chair called the meeting to order at 6:00 pm.

2.
TRANSFER OF ITEMS TO OPEN MEETING AGENDA
 

There were none. 

3.
ADDITIONS
 

There were no additions. 

4.
DELETIONS
 

There were no deletions. 

5.
CHANGE IN ORDER
 

There was no change in order. 

6.
APPROVAL OF THE AGENDA
 

  • R21/04/28-01

    That the Agenda be approved.

7.
APPROVAL OF THE MINUTES
This item has attachments. 

1.March 2021.pdf
  • R21/04/28-02
    IT WAS MOVED BYTrustee Brzovic
    IT WAS SECONDED BYTrustee Keller

    That the minutes from the Regular Board meeting held on March 10, 2021, be adopted.

    CARRIED UNANIMOUSLY

8.
SECTION 72(3) REPORT
 

8.1
Section 72(3) Reports - March 10, 2021 and March 31, 2021
This item has attachments. 

1.S72(3) Report March 10, 2021.pdf
2.S72(3) Report March 31, 2021.pdf
  • R21/04/28-03
    IT WAS MOVED BYTrustee Higginson
    IT WAS SECONDED BYTrustee Barron

    That the Section 72(3) Reports from the Closed Board meeting on March 10, 2021 and the Special Closed Board meeting on March 31, 2021, be received.

    CARRIED UNANIMOUSLY

9.
ANNOUNCEMENTS AND REMINDERS
 

Special Business Committee Meeting: May 3, 2021

Education Committee Meeting: May 5, 2021

Business Committee Meeting: May 12, 2021

Board of Education Meeting: May 26, 2021

Non-Instructional Day: May 7, 2021

Statutory Holiday: Victoria Day - May 24, 2021

10.
PRESENTATIONS
 

There were no presentations. 

11.
CORRESPONDENCE
 

11.1
Ministry of Education, Assistant Deputy Minister Reg Bawa
This item has attachments. 

1.Pay Equity.pdf

Re: Pay Equity

  • R21/04/28-04
    IT WAS MOVED BYTrustee Keller
    IT WAS SECONDED BYTrustee O'Neill

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the correspondence from the Ministry of Education's Assistant Deputy Minister, Reg Bawa, to be received and filed.  

    CARRIED UNANIMOUSLY

11.2
BCEdAccess
This item has attachments. 

1.BCEdAccess Letter in support of Motion 15 at BCSTA AGM.pdf

Re: BCSTA AGM Motion 

  • R21/04/28-05
    IT WAS MOVED BYTrustee Wilkinson
    IT WAS SECONDED BYTrustee Keller

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the correspondence from BCEdAccess to be received and filed.  

    CARRIED UNANIMOUSLY

12.
COMMITTEE REPORTS
 

12.1
Business Committee
 

12.1.1
Board Ad Hoc Committee Report
This item has attachments. 

1.AS Ad Hoc Committee Report.pdf
2.Draft Policy 2.18 Trustee Remuneration Pro-D.pdf
3.Policy 2.6 Updated Meetings and Board Operations.pdf
4.Appendix C Trustee Compensation 2.pdf
  • R21/04/28-06
    IT WAS MOVED BYTrustee Higginson
    IT WAS SECONDED BYTrustee Barron

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) strike recommendation number 8 from the Ad Hoc Committee Report. 

    OPPOSED: Trustees Barron, Stanley, Keller, O'Neill

    CARRIED
  • R21/04/28-07
    IT WAS MOVED BYTrustee Keller
    IT WAS SECONDED BYTrustee O'Neill

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) accept and implement the recommendations from the Ad Hoc Committee and receive the draft Policy 2.18 – Trustee Remuneration, Professional Development and Expenses and circulate as a notice of motion for 30 days, utilizing the consultation process as per Board Governance, Section 1, 2.7 – Policy Development, as amended.

    CARRIED UNANIMOUSLY

12.1.2
2021/22 Budget
 

  • R21/04/28-08
    IT WAS MOVED BYTrustee Keller
    IT WAS SECONDED BYTrustee O'Neill

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) unrestrict $500,000 from the 2020-21 amended budget to allow for the unrestricted amount to be used in the 2021-22 budget.

    CARRIED UNANIMOUSLY

12.1.3
Naming of School Facilities or Parts of Facilities
This item has attachments. 

1.New Policy Naming of School Facilities FINAL DRAFT.pdf
  • R21/04/28-09
    IT WAS MOVED BYTrustee Keller
    IT WAS SECONDED BYTrustee O'Neill

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) delete Administrative Procedure 502 – Naming of School Facilities and create a Policy in its place and that the draft Policy – Naming of School Facilities or Parts of Facilities circulate as a notice of motion for 30 days, utilizing the consultation process as per Board Governance, Section 1, 2.7.

    CARRIED UNANIMOUSLY

12.1.4
Transportation Route Review
 

  • R21/04/28-10
    IT WAS MOVED BYTrustee Keller
    IT WAS SECONDED BYTrustee O'Neill

    That the the Board of Education of School District No.68 (Nanaimo-Ladysmith) request staff to amend Administrative Procedure 512 (AP512) to incorporate an appropriate opportunity for meaningful public input in accordance with Board Policy 2.17 – Public Participation.

    CARRIED UNANIMOUSLY

12.2
Education Committee
 

13.
SENIOR STAFF REPORTS
 

There were none.

14.
UNFINISHED BUSINESS
 

There was no Unfinished Business. 

15.
NEW BUSINESS
 

15.1
Trustee Keller
 

Re: Request for COVID-19 Funding for the 2021/22 School Year

  • R21/04/28-11
    IT WAS MOVED BYTrustee Keller
    IT WAS SECONDED BYTrustee Brzovic

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) direct the Board Chair to write a letter to the Minister of Education, Provincial Minister of Finance, and Federal Minister of Finance to request that the Federal and Provincial COVID-19 response special purpose funding be maintained at 2020/2021 levels for the 2021/2022 school year to ensure school districts are able to maintain their current enhanced health and safety measures in support of healthy learning and working environments for all students and staff during the COVID-19 pandemic.

     

    CARRIED UNANIMOUSLY

16.
FOR INFORMATION
 

17.
QUESTION PERIOD
 

Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.


Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address.  The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question.  Each individual shall be limited to one follow-up question upon receiving a response. Forms are available in the information rack near the entrance of the Board Room.


If the meeting is being held online, individuals wishing to ask questions of the Board shall type their question in the Q&A compose box on the right side of the screen and then select send. Your question will be read by the Board or Committee Chair.


Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record.


 

There were no questions this evening. 

18.
ADJOURNMENT
 

The meeting adjourned at 7:02 pm.

  • R21/04/28-12
    IT WAS MOVED BYTrustee Barron
    IT WAS SECONDED BYTrustee O'Neill

    That the meeting be adjourned.

    CARRIED UNANIMOUSLY
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