THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68

MINUTES OF THE REGULAR BOARD MEETING

-
BOARD ROOM
395 Wakesiah Avenue
Nanaimo, BC V9R 3K6
Trustees
  • G. Keller, Chair
  • N. Bailey
  • T. Brzovic
  • L. Lee
  • C. Morvay
  • L. Pellegrin
  • T. Rokeby
  • M. Robinson
Absent
  • C. McKay, Vice Chair
Staff
  • S. Saywell, Superintendent/CEO
  • M. Walsh, Secretary-Treasurer
  • L. Tait, Deputy Superintendent
  • D. Burgos, Ex. Dir. of Communications
  • K. Matthews, Manager Admin. Services

​​

1.
CALL TO ORDER

 

The Chair will call the meeting to order. With great respect and humility, we acknowledge and honour the lands of the Snuneymuxw people. The Snuneymuxw people maintain their profound, unique and spiritual connection to the land through ageless traditions, teachings, stewardship and expressions of reciprocity.

The Chair called the meeting to order at 6:02 pm.

2.
TRANSFER OF ITEMS TO OPEN MEETING AGENDA

 

There were none.

3.
ADDITIONS

 

Item 15.1 - New Business: International Education & Homestay Program 

4.
DELETIONS

 

There were no deletions. 

5.
CHANGE IN ORDER

 

There was no change in order.

6.
APPROVAL OF THE AGENDA

 
  • R23/02/22-01
    IT WAS MOVED BYTrustee Pellegrin
    IT WAS SECONDED BYTrustee Robinson

    That the Agenda be approved.

    CARRIED UNANIMOUSLY

7.
APPROVAL OF THE MINUTES

This item has attachments. 
1.January 2023.pdf
  • R23/02/22-02
    IT WAS MOVED BYTrustee Brzovic
    IT WAS SECONDED BYTrustee Lee

    That the minutes from the Regular Board of Education meeting held on January 25, 2023, be adopted.

    CARRIED UNANIMOUSLY

8.
SECTION 72(3) REPORT

 

8.1
Section 72(3) Report 

This item has attachments. 
1.S72(3) Report January 25, 2023.pdf
2.S72(3) Report February 1, 2023.pdf
3.S72(3) Report February 14, 2023.pdf
  • R23/02/22-03
    IT WAS MOVED BYTrustee Lee
    IT WAS SECONDED BYTrustee Robinson

    That the Section 72(3) Report from the Closed Board of Education meeting on January 25, 2023 and the Special Closed Board of Education meetings on February 1 and 15, 2023, be received.

    CARRIED UNANIMOUSLY

9.
ANNOUNCEMENTS AND REMINDERS

 

Education Committee Meeting: March 1, 2023


Business Committee Meeting: March 8, 2023


Board of Education Meeting: March 29, 2023


Spring Break: March 11 - March 26, 2023

10.
PRESENTATIONS

 

10.1
Gabriola PAC Sub-Committee

This item has attachments. 
1.Gabriola Presentation to the Nanaimo-Ladysmith School Board-3.pdf
2.Petition.pdf

Re: Capacity Issues at NDSS

Julie Sperber presented on behalf of the Gabriola PAC Sub-Committee with respect to Scenario 1 - move to Cedar Secondary School.  Their presentation, together with a petition, is attached to the Agenda. 

10.2
NDSS Lacrosse Academy

This item has attachments. 
1.NDSS Lacrosse Academy.pdf

Re: Capacity Issues at NDSS

Lindsay Gunderson and Kirsten White presented on behalf of the NDSS Island Lacrosse Academy with respect to Scenario 2 - move programs of choice to John Barsby Secondary School.  The presentation is attached to the Agenda. 

11.
CORRESPONDENCE

 

11.1
Minister Fleming, Ministry of Transportation and Infrastructure

This item has attachments. 
1.SKM_C754e23012308490.pdf

Re: Crosswalk Safety

  • R23/02/22-04
    IT WAS MOVED BYTrustee Bailey
    IT WAS SECONDED BYTrustee Robinson

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the correspondence from the Minister of Transportation and Infrastructure to be received and filed.

    CARRIED UNANIMOUSLY

11.2
Minister Singh, Ministry of Education and Child Care

This item has attachments. 
1.287554 Keller Outgoing scan.pdf

Re: NDSS

  • R23/02/22-05
    IT WAS MOVED BYTrustee Robinson
    IT WAS SECONDED BYTrustee Morvay

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the correspondence from the Minister of Education and Child Care to be received and filed.

    CARRIED UNANIMOUSLY

11.3
G. Boutilier

This item has attachments. 
1.G. Boutilier Bayview Elementary Safe Access concerns.pdf

Re: Bayview Elementary Safe Access Concerns

  • R23/02/22-06
    IT WAS MOVED BYTrustee Robinson
    IT WAS SECONDED BYTrustee Rokeby

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the correspondence from G. Boutilier to staff for response. 

    CARRIED UNANIMOUSLY

11.4
D. & A. Mahony

This item has attachments. 
1.D and A MahonyFW_ Comment on facilities plan_budgeting process.pdf

Re: Facilities Plan/Budgeting Process

  • R23/02/22-07
    IT WAS MOVED BYTrustee Morvay
    IT WAS SECONDED BYTrustee Robinson

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the correspondence from D and A Mahony to staff for response. 

    CARRIED UNANIMOUSLY

12.
COMMITTEE REPORTS

 

12.1
Business Committee

 

12.1.1
Financial Planning & Reporting Policy

 
  • R23/02/22-08
    IT WAS MOVED BYTrustee Brzovic
    IT WAS SECONDED BYTrustee Bailey

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) receive the Draft Financial Planning and Reporting Policy and circulate as a notice of motion for 30 days, utilizing the consultation process as per Board Governance, Section 1, 2.7 – Policy Development.

    CARRIED UNANIMOUSLY

12.1.2
Amended Annual Budget

 
  • R23/02/22-09
    IT WAS MOVED BYTrustee Brzovic
    IT WAS SECONDED BYTrustee Bailey

    That the Board of Education of School District No.68 (Nanaimo-Ladysmith) give the School District No. 68 (Nanaimo-Ladysmith) 2022/2023 Amended Annual Budget Bylaw all three readings at one meeting, today, February 22, 2023.

    CARRIED UNANIMOUSLY
  • R23/02/22-10
    IT WAS MOVED BYTrustee Brzovic
    IT WAS SECONDED BYTrustee Morvay

    A Bylaw of THE BOARD OF EDUCATION OF SCHOOL DISTRICT NO. 68 (NANAIMO-LADYSMITH) (called the "Board") to adopt the Amended Annual Budget of the Board for the fiscal year 2022/2023 pursuant to section 113 of the School Act, R.S.B.C., 1996, c. 412 as amended from time to time (called the "Act").

    1. The Board has complied with the provisions of the Act respecting the Amended Annual Budget adopted by this Bylaw.
    2. This Bylaw may be cited as School District No. 68 (Nanaimo-Ladysmith) Amended Annual Budget Bylaw for fiscal year 2022/2023.
    3. The attached Statement 2 showing the estimated revenue and expense for the 2022/2023 fiscal year and the total budget bylaw amount of $194,734,241 for the 2022/2023 fiscal year was prepared in accordance with the Act.
    4. Statement 2, 4 and Schedules 1 to 4 are adopted as the Amended Annual Budget of the Board for the fiscal year 2022/2023.

    READ A FIRST TIME THIS 22ND DAY OF FEBRUARY 2023.

    CARRIED UNANIMOUSLY
  • R23/02/22-11
    IT WAS MOVED BYTrustee Brzovic
    IT WAS SECONDED BYTrustee Bailey

    A Bylaw of THE BOARD OF EDUCATION OF SCHOOL DISTRICT NO. 68 (NANAIMO-LADYSMITH) (called the "Board") to adopt the Amended Annual Budget of the Board for the fiscal year 2022/2023 pursuant to section 113 of the School Act, R.S.B.C., 1996, c. 412 as amended from time to time (called the "Act").

    READ A SECOND TIME THIS 22ND DAY OF FEBRUARY 2023.

    CARRIED UNANIMOUSLY
  • R23/02/22-12
    IT WAS MOVED BYTrustee Brzovic
    IT WAS SECONDED BYTrustee Rokeby

    A Bylaw of THE BOARD OF EDUCATION OF SCHOOL DISTRICT NO. 68 (NANAIMO-LADYSMITH) (called the "Board") to adopt the Amended Annual Budget of the Board for the fiscal year 2022/2023 pursuant to section 113 of the School Act, R.S.B.C., 1996, c. 412 as amended from time to time (called the "Act").

    READ A THIRD TIME AND ADOPTED THIS 22ND DAY OF FEBRUARY 2023.

    CARRIED UNANIMOUSLY

12.1.3
Environmental Sustainability Action Plan

 
  • R23/02/22-13
    IT WAS MOVED BYTrustee Brzovic
    IT WAS SECONDED BYTrustee Robinson

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) direct the Chair to write to relevant Ministries with respect to its relevant environmental targets, including GHG reduction goals, highlighting our efforts and recognizing Ministry support and requesting funding or other actions to assist the Board in overcoming barriers to meet its targets.

    CARRIED UNANIMOUSLY

12.2
Education Committee

 

13.
SENIOR STAFF REPORTS

 

13.1
Mark Walsh, Secretary-Treasurer

This item has attachments. 
1.AS Capital Plan Bylaw Amendment.pdf
2.Appendix A AS Minor Capital Plan Amendment ps adjustments.pdf
3.Appendix B SD68_CapitalPlans_2022_23_ResponseLetter_Amendment2_2023.02.10.pdf
4.Appendix C SD68_CapitalPlans_2022_23_AnnualProgramsFundingAgreement_Amended_2023.02.10.pdf
5.Amended By Law.pdf

Re: Minor Capital Bylaw Amendment

Mark Walsh advised that the next step in the process for the District to draw the additional funds from the Ministry of Education and Child Care is for the Board to amend the Capital Bylaw.  An Action Sheet is attached to the Agenda. 

  • R23/02/22-14
    IT WAS MOVED BYTrustee Robinson
    IT WAS SECONDED BYTrustee Bailey

    That the Board of Education approve the amendment to Minor Capital Bylaw No. 2022/23-CPSD68-02 to read Capital Bylaw No. Capital Bylaw No. 2022/23-CPSD68-03, reflecting the Ministry of Education and Child Care’s amendment to the Annual Programs Funding Agreement to supplement our electric Bus(es) purchase and additional funds for charging infrastructure.

    CARRIED UNANIMOUSLY

14.
UNFINISHED BUSINESS

 

There was none. 

15.
NEW BUSINESS

 

15.1
Trustee Robinson

 

Re: International Education & Homestay Program 

Trustee Robinson shared the District's need for additional homestay families for our international students.  Trustee Robinson encouraged staff and the community to consider hosting an international student and to connect with the International Education Department for more information. 

16.
FOR INFORMATION

 

16.1
Board Motions Report

This item has attachments. 
1.OS Closed Board Motions February 2023.pdf

The Board Motions Report was received as information. 

16.2
Trustee Committee Reports

This item has attachments. 
1.C McKay Liaison Equity in Action.pdf
2.C McKay Student Voice Trustee Liaison Report.pdf

Trustee Committee Reports were received as information. 

17.
QUESTION PERIOD

 

Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.


Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address.  The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question.  Each individual shall be limited to one follow-up question upon receiving a response. Forms are available in the information rack near the entrance of the Board Room.


If the meeting is being held online, individuals wishing to ask questions of the Board shall type their question in the Q&A compose box on the right side of the screen and then select send. Your question will be read by the Board or Committee Chair.


Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record.


 

There was one question from Chloe Straw (straw.chloe@gmail.com): Could this petition be presented to our MLA with a request to take it to the Legislature and a sit down with the Ministry of Education that upgrades to NDSS need to be funded.

Answer: The Board of Education has NDSS as its top priority for both seismic and replacement and has already requested expansion. In addition, the Board has just written to the new Minister of Education and Child Care to make them aware of the issues associated with NDSS for both capacity and seismic conditions.  We welcome any community support that we can get to advocate to the province for a replacement of NDSS. 

18.
ADJOURNMENT

 

The meeting adjourned at 7:12 pm.

  • R23/02/22-15
    IT WAS MOVED BYTrustee Robinson
    IT WAS SECONDED BYTrustee Pellegrin

    That the meeting be adjourned.

    CARRIED UNANIMOUSLY
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