THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68

MINUTES OF THE BUSINESS COMMITTEE MEETING

Wednesday, October 13, 2021

6:00 P.m. - 9:00 P.m.

BOARD ROOM

395 Wakesiah Avenue

Nanaimo, BC V9R 3K6

Trustees

• G. Keller, Chair
• C. O'Neill, Vice-Chair
• T. Brzovic
• S. Higginson
• C. McKay
• B. Robinson
• J. Stanley
• E. Wilkinson

Absent

• L.M. Barron

Staff

• S. Saywell, Superintendent/CEO
• M. Walsh, Secretary-Treasurer
• T. Davie, Deputy Superintendent
• D. Burgos, Ex. Dir. of Communications
• K. Matthews, Manager Admin. Services

Representatives

• CUPE Representative: Jeff Virtanen
  DPAC Representative: Leanne Lee
  NDTA Representative: Jeremy Inscho
  NSAA Representative: Theresa Kraeker

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1.

CALL TO ORDER

The Chair will call the meeting to order. With great respect and humility, we acknowledge and honour the lands of the Snuneymuxw people. The Snuneymuxw people maintain their profound, unique and spiritual connection to the land through ageless traditions, teachings, stewardship and expressions of reciprocity.

The Chair called the meeting to order at 6:04 pm.

2.

ADDITIONS TO THE AGENDA

There were no additions. 

3.

DELETIONS TO THE AGENDA

There were no deletions. 

4.

CHANGE IN ORDER

There was no change in order. 

5.

APPROVAL OF THE AGENDA

• B21/10/13-01
  IT WAS MOVED BY Trustee McKay
  IT WAS SECONDED BY Trustee Stanley

  That the Agenda be approved.

  CARRIED UNANIMOUSLY

6.

APPROVAL OF THE MINUTES

• B21/10/13-02
  IT WAS MOVED BY Trustee O'Neill
  IT WAS SECONDED BY Trustee Brzovic

  That the minutes of the Business Committee meeting held on September 15, 2021, be approved.

  CARRIED UNANIMOUSLY

7.

PRESENTATIONS

8.

SENIOR STAFF REPORTS

8.1

Secretary-Treasurer Mark Walsh

Re: Administrative Procedure (NEW) – Naming/Permanent Recognition

Secretary-Treasurer Mark Walsh shared a new Administrative Procedure - Naming/Permanent Recognition, that was created to address specific issues associated with Policy 2.19 - Naming of School Facilities or Parts of Facilities. The new AP, together with an Information Sheet, is attached to the Agenda. 

8.2

Secretary-Treasurer Mark Walsh

Re: Administrative Procedure - Transportation

Secretary-Treasurer Mark Walsh presented the updates to Administrative Procedure 512 - Transportation.  The AP was updated to incorporate an opportunity for meaningful public input. The updated AP, together with an Information Sheet, is attached to the Agenda.  

8.3

Secretary-Treasurer Mark Walsh

Re: Administrative Procedure (NEW) - School Site Acquisition

Secretary-Treasurer Mark Walsh introduced a new Administrative Procedure related to School Site Acquisitions. The new AP, together with an Information Sheet, is attached to the Agenda.

8.4

Secretary-Treasurer Mark Walsh

Re: School Site Acquisition Charge Resolution - Process Update

Secretary-Treasurer Mark Walsh updated the Committee on the District's progress towards instituting a School Site Acquisition Charge with the City of Nanaimo, Regional District of Nanaimo, District of Lantzville and Town of Ladysmith.  An Information Sheet is attached to the Agenda. 

8.5

Secretary-Treasurer Mark Walsh

Re: Enrolment Update

Secretary-Treasurer Mark Walsh provided an update on the District's current enrolment and the overall financial impact to the Operating Grant related to the enrolment. An Information Sheet is attached to the Agenda.  

8.6

Secretary-Treasurer Mark Walsh

Re: Child Care Spaces

Secretary-Treasurer Mark Walsh provided the Committee with staff recommendations that the District consider applying for up to five new childcare sites.  An Action Sheet is attached to the Agenda.   

• B21/10/13-03
  IT WAS MOVED BY Trustee McKay
  IT WAS SECONDED BY Trustee Higginson

  The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) direct staff to apply for the Childcare BC New Spaces Fund through the Ministry of Children and Families for funding childcare expansion for up to five school sites.

  CARRIED UNANIMOUSLY

8.7

Secretary-Treasurer Mark Walsh

Re: By-Election 

Secretary-Treasurer Mark Walsh provided information on the requirement of a By-Election, next steps and a possible timeline. An Information Sheet is attached to the Agenda. 

9.

CORRESPONDENCE REFERRED FROM THE REGULAR BOARD MEETING

There was none. 

10.

UNFINISHED BUSINESS

There was none. 

11.

NEW BUSINESS

There was none. 

12.

FOR INFORMATION 

There was none.

13.

QUESTION PERIOD

Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.

Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address.  The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question.  Each individual shall be limited to one follow-up question upon receiving a response. Forms are available in the information rack near the entrance of the Board Room.

If the meeting is being held online, individuals wishing to ask questions of the Board shall type their question in the Q&A compose box on the right side of the screen and then select send. Your question will be read by the Board or Committee Chair.

Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record.

There were no questions this evening. 

14.

ADJOURNMENT

The meeting adjourned at 7:00 pm.

• B21/10/13-04
  IT WAS MOVED BY Trustee Higginson
  IT WAS SECONDED BY Trustee Brzovic

  That the meeting be adjourned.

  CARRIED UNANIMOUSLY