THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68

MINUTES OF THE BUSINESS COMMITTEE MEETING

Wednesday, February 09, 2022

6:00 P.m. - 9:00 P.m.

ONLINE MICROSOFT TEAMS MEETING

Trustees

• G. Keller, Chair
• C. O'Neill, Vice-Chair
• T. Brzovic
• S. Higginson
• C. McKay
• B. Robinson
• J. Stanley
• E. Wilkinson

Staff

• S. Saywell, Superintendent/CEO
• M. Walsh, Secretary-Treasurer
• T. Davie, Deputy Superintendent
• D. Burgos, Ex. Dir. of Communications
• K. Matthews, Manager Admin. Services

Representatives

• CUPE Representative: Jeff Virtanen
  NDTA Representative: Jeremy Inscho
  NSAA Representative: Theresa Kraeker

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1.

CALL TO ORDER

The Chair will call the meeting to order. With great respect and humility, we acknowledge and honour the lands of the Snuneymuxw people. The Snuneymuxw people maintain their profound, unique and spiritual connection to the land through ageless traditions, teachings, stewardship and expressions of reciprocity.

The Chair called the meeting to order at 6:00 pm.

2.

ADDITIONS TO THE AGENDA

There were no additions. 

3.

DELETIONS TO THE AGENDA

There were no deletions. 

4.

CHANGE IN ORDER

There was no change in order. 

5.

APPROVAL OF THE AGENDA

• B22/02/09-01
  IT WAS MOVED BY Trustee McKay
  IT WAS SECONDED BY Trustee Stanley

  That the Agenda be approved.

  CARRIED UNANIMOUSLY

6.

APPROVAL OF THE MINUTES

• B22/02/09-02
  IT WAS MOVED BY Trustee Robinson
  IT WAS SECONDED BY Trustee McKay

  That the minutes of the Business Committee meeting held on January 12, 2022, be approved.

  Abstained: Trustees Stanley, O'Neill

  CARRIED UNANIMOUSLY

7.

PRESENTATIONS

There were no presentations. 

8.

SENIOR STAFF REPORTS

8.1

Mark Walsh, Secretary-Treasurer, Pete Sabo, Executive Director Planning & Operations, Tracy Mowat, Transportation Manager

Transportation Route Review

Tracy Mowat, Transportation Manager, presented the 2021/2022 Transportation Route Review.  An Information Sheet is attached to the Agenda. 

8.2

Mark Walsh, Secretary-Treasurer and Taunia Sutton, Director of Finance

Re: Amended Annual Budget (Quarter 2 Report)

Mark Walsh, Secretary-Treasurer and Taunia Sutton, Director of Finance provided the second quarter financial results together with the 2021/2022 Amended Annual Budget.  An Information Sheet is attached to the Agenda.  

• B22/02/09-03
  IT WAS MOVED BY Trustee Brzovic
  IT WAS SECONDED BY Trustee McKay

  The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) give all three readings of the 2021/2022 Amended Annual Budget Bylaw during the February 23, 2022, Open Board meeting.

  CARRIED UNANIMOUSLY
• B22/02/09-04
  IT WAS MOVED BY Trustee Brzovic
  IT WAS SECONDED BY Trustee Stanley

  The Business Committee recommends that the Board of of Education of School District No. 68 (Nanaimo-Ladysmith) adopt the 2021/2022 Amended Annual Budget Bylaw during the February 23, 2022, Open Board Meeting. 

  CARRIED UNANIMOUSLY

8.3

Mark Walsh, Secretary-Treasurer and Taunia Sutton, Director of Finance

Re: Enrolment Projections

Mark Walsh, Secretary-Treasurer and Taunia Sutton, Director of Finance presented the 2022/23 Enrolment Projection.  An Information Sheet is attached to the Agenda. 

8.4

Mark Walsh, Secretary-Treasurer 

Re: LRFP - North End Consultation 

Mark Walsh, Secretary-Treasurer presented the LRFP - North End Consultation Plan.  An Information Sheet with a link to the Consultation Plan is attached to the Agenda. 

• B22/02/09-05
  IT WAS MOVED BY Trustee McKay
  IT WAS SECONDED BY Trustee Stanley

  The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) direct staff to initiate a consultation process with respect to addressing capacity issues with potentially impacted communities in the North End of the District and report back to the Board with recommendations and next steps for the Board to consider.

  CARRIED UNANIMOUSLY

8.5

Mark Walsh, Secretary-Treasurer and Pete Sabo, Executive Director Planning & Operations

Re:  Vandalism Report

Mark Walsh, Secretary-Treasurer provided an up-to-date (January 21, 2022) Vandalism Report.  An Information Sheet, together with the report is attached to the Agenda. 

9.

CORRESPONDENCE REFERRED FROM THE REGULAR BOARD MEETING

9.1

K. Lannidinardo

Re: Elementary School Safety

• B22/02/09-06
  IT WAS MOVED BY Trustee Stanley
  IT WAS SECONDED BY Trustee O'Neill

  The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the correspondence from K. Lannidinardo to staff for response. 

  CARRIED UNANIMOUSLY

10.

UNFINISHED BUSINESS

11.

NEW BUSINESS

11.1

Chair McKay

Re: Before and After School Care Program 

• B22/02/09-07
  IT WAS MOVED BY Trustee McKay
  IT WAS SECONDED BY Trustee Brzovic

  The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith)  requests a staff report on the viability of creating a before and after school care program, including a business case for a pilot program, utilizing CUPE support staff, and where:

  • The program is financially self-sustainable, given no funding for such a program from the Ministry of Education for staffing;
  • Costs charged for services are on a cost-recovery basis to maintain the lowest possible cost to those accessing the provision of before and after school care service;
  • Consideration has been given to the District’s experience of piloting the seamless care program; and,
  • Will be provided to the Board in September 2022.
  CARRIED UNANIMOUSLY

12.

FOR INFORMATION 

12.1

Budget Calendar

The Budget Calendar was received as information. 

13.

QUESTION PERIOD

Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.

Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address.  The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question.  Each individual shall be limited to one follow-up question upon receiving a response. Forms are available in the information rack near the entrance of the Board Room.

If the meeting is being held online, individuals wishing to ask questions of the Board shall type their question in the Q&A compose box on the right side of the screen and then select send. Your question will be read by the Board or Committee Chair.

Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record.

14.

ADJOURNMENT

The meeting adjourned at 8:09 pm.

• B22/02/09-08
  IT WAS MOVED BY Trustee McKay

  That the meeting be adjourned.

  CARRIED UNANIMOUSLY