THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68
REGULAR BOARD MEETING
AGENDA

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ONLINE MICROSOFT TEAMS MEETING

​Policy 2.4 Role of the Chair and Vice-Chair
The Chairperson, or designate, shall be the official spokesperson to the news media for the Board.

1.
CALL TO ORDER

 

The Chair will call the meeting to order. With great respect and humility, we acknowledge and honour the lands of the Snuneymuxw people. The Snuneymuxw people maintain their profound, unique and spiritual connection to the land through ageless traditions, teachings, stewardship and expressions of reciprocity.

2.
TRANSFER OF ITEMS TO OPEN MEETING AGENDA

 

3.
ADDITIONS

 

4.
DELETIONS

 

5.
CHANGE IN ORDER

 

6.
APPROVAL OF THE AGENDA

 

  • That the Agenda be approved.

7.
APPROVAL OF THE MINUTES

This item has attachments. 
1.June 2022.pdf
2.July 6, 2022.pdf
3.August 31 2022.pdf

  • That the minutes from the Regular Board of Education meeting held on June 22, 2022 and the Special Board of Education Meetings held on July 6, 2022 and August 31, 2022, be adopted.

8.
SECTION 72(3) REPORT

 

8.1
Section 72(3) Report 

This item has attachments. 
1.S72(3) Report June 22, 2022.pdf
2.S72(3) Report July 6, 2022.pdf
3.S72(3) Report August 31, 2022.pdf
4.S72(3) Report September 14, 2022.pdf

  • That the Section 72(3) Report from the Closed Board of Education meeting on June 22, 2022 and the Special Closed Board meetings on July 6, 2022, August 31, 2022, and September 14, 2022, be received.

9.
ANNOUNCEMENTS AND REMINDERS

 

Education Committee Meeting: October 5, 2022


Business Committee Meeting: October 12, 2022


Board of Education Meeting: October 26, 2022


Statutory Holiday: September 30, 2022 (National Day for Truth & Reconciliation)


                              October 10, 2022 (Thanksgiving)


Non-Instructional Days: October 21 and 24, 2022

10.
PRESENTATIONS

 

11.
CORRESPONDENCE

 

11.1
BCTF Education Funding Brief 2023

This item has attachments. 
1.Memo to School Board Chairs Budget 2023.pdf

  • That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) receive and file the correspondence from the BCTF.

11.2
 Before and After School Childcare

This item has attachments. 
1.MM FW_ Please support before and after school childcare.pdf

D. Steward; MM; 

  • That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the above correspondence regarding Before and After School Care to the Board Chair for response.

11.3
Jennifer Whiteside, Minister of Education and Childcare

This item has attachments. 
1.Whiteside, inflation letter.pdf
2.281091 McKay Outgoing.pdf
  1. Student and Family Affordability Fund
  2. Housing for School District Employees

  • That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) receive and file the correspondence from Minister Whiteside.

11.4
Electric School Buses

This item has attachments. 
1.P. Molchan FW_ Get more electric school buses on the road in BC.pdf
2.L Butler FW_ Get more electric school buses on the road in BC.pdf
3.C Leary FW_ Get more electric school buses on the road in BC.pdf
4.A Hutchinson FW_ Get more electric school buses on the road in BC.pdf
5.G Grunau FW_ Get more electric school buses on the road in BC.pdf
6.B BatchelorFW_ Get more electric school buses on the road in BC.pdf
7.D. Varga FW_ Get more electric school buses on the road in BC.pdf
8.F Deverell FW_ Get more electric school buses on the road in BC.pdf
9.B Stewart FW_ Get more electric school buses on the road in BC.pdf
10.J Ashley FW_ Get more electric school buses on the road in BC.pdf

P. Molchan; L. Butler; C. Leary; A. Hutchinson; G. Granau; B. Batchelor; F. Deverell; D. Varga; B. Stewart; J. Ashley

  • That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the above correspondence regarding Electric School Buses to the Board Chair for response.

11.5
North Oyster - Diamond Ratepayers Association 

This item has attachments. 
1.Ltr. 2 SchoolDistrict 68.pdf

Re: Ecole North Oyster - Water Supply

  • That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the above correspondence from North Oyster - Diamond Ratepayers Association to staff for response. 

12.
NEW BUSINESS

 

12.1
Mark Walsh, Secretary-Treasurer and KPMG

This item has attachments. 
1.2021-22-fs-v10-September 8 2022 Draft FS and Notes.pdf
2.2022 FSDA - Draft Final September 8 2022.pdf

Re: Audited Financial Statements

  • That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) receive and approve the 2021-2022 Audited Financial Statements.

13.
SENIOR STAFF REPORTS

 

13.1
Shawn Johnston, Executive Director of Human Resources

This item has attachments. 
1.IS EDI.pdf
2.JEDI Project Plan v.1.pdf

Re:  Equity, Diversity and Inclusion Framework - Update

13.2
Scott Saywell, Superintendent

This item has attachments. 
1.AS ESL Report.pdf
2.ESL_Template_2022.pdf

Re: Enhancing Student Learning Report

  • That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve the 2021/2022 Enhancing Student Learning Report to be submitted to the Ministry of Education and Child Care by September 30, 2022.

13.3
Mark Walsh, Secretary-Treasurer

This item has attachments. 
1.AS Policy Committee Work Plan.pdf
2.Policy Committee Work Plan 2022.pdf

Re: Policy Committee Work Plan 2022-2023

  • That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve the Policy Committee Work Plan for 2022-2023.

13.4
Mark Walsh, Secretary-Treasurer

This item has attachments. 
1.AS Surplus Change.pdf

Re: 2021-2022 Surplus Allocation 

  • That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve the recommendations contained in the Business Committee Action Sheet dated September 14, 2022, to allocate the unrestricted surplus to support the Board’s goals, except that the Board shall only transfer $1,000,000 to local capital and the remaining $1,000,000 be maintained in unrestricted operating surplus.

     

14.
COMMITTEE REPORTS

 

14.1
Business Committee

 

14.1.1
Exempt Compensation Reporting

 

  • That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) receive the Executive Compensation Report as information and direct the Board Chair to sign an Attestation letter acknowledging compensation paid to executive staff during the 2021/2022 fiscal year.

14.1.2
Before and After School Child Care

 

  • That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) direct staff to prepare a pilot before and after school care program for September 2023 based on the requirements as outlined in the Business Committee Action Sheet dated September 14, 2022, and report progress to the Board prior to final implementation.

14.1.3
2021-2022 Surplus Allocation

 

  • That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve the recommendations contained in the Business Committee Action Sheet dated September 14, 2022, to allocate the unrestricted surplus to support the Board’s goals.

14.2
Education Committee

 

15.
UNFINISHED BUSINESS

 

15.1
Scott Saywell, Superintendent

This item has attachments. 
1.AS ESAP.pdf
2.Appendix A Environmental_Stewardship_Action_Plan_(ESAP)_2022.pdf
3.ESAP feed back consultation.pdf

Re: Environmental Sustainability Action Plan - Consultation Feedback

  • That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopt the attached draft Environmental Sustainability Action Plan.

15.2
Mark Walsh, Secretary-Treasurer

This item has attachments. 
1.AS Policy 2.5 and 2.6 Governance.pdf
2.2.5 Role of Committees and Representatives FINAL DRAFT JUNE.pdf
3.New 2.6 Board Meeting Procedures.pdf
4.Consultation Feedback Draft policy 2.5 Annual Work plan .pdf
5.Appendix D AS Policy 2.5 and 2.6 Governance.pdf

Re: Board Governance Policies

  • That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopt Board Governance Policies 2.5 - Board Committees Representation and Annual Work Plan and 2.6 - Board Meeting Procedures. 

16.
FOR INFORMATION

 

17.
QUESTION PERIOD

 

Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.


Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address.  The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question.  Each individual shall be limited to one follow-up question upon receiving a response. Forms are available in the information rack near the entrance of the Board Room.


If the meeting is being held online, individuals wishing to ask questions of the Board shall type their question in the Q&A compose box on the right side of the screen and then select send. Your question will be read by the Board or Committee Chair.


Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record.


 

18.
ADJOURNMENT

 
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