THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68

MINUTES OF THE BUSINESS COMMITTEE MEETING

Meeting #:
Date:
Time:
-
Location:
ONLINE MICROSOFT TEAMS MEETING
Trustees
  • G. Keller, Chair
  • C. O'Neill, Vice-Chair
  • L.M. Barron
  • T. Brzovic
  • S. Higginson
  • C. McKay
  • B. Robinson
  • J. Stanley
  • E. Wilkinson
Staff
  • S. Saywell, Superintendent/CEO
  • M. Walsh, Secretary-Treasurer
  • T. Davie, Deputy Superintendent
  • D. Burgos, Ex. Dir. of Communications
  • K. Matthews, Manager Admin. Services
Representatives

  • CUPE Representative: Rob Zver
    DPAC Representative: Leanne Lee

    NSAA Representative: Diane McGonigle
    NDTA Representative: Denise Wood

​​

1.
CALL TO ORDER
 

The Chair will call the meeting to order. With great respect and humility, we acknowledge and honour the lands of the Snuneymuxw people. The Snuneymuxw people maintain their profound, unique and spiritual connection to the land through ageless traditions, teachings, stewardship and expressions of reciprocity.

The Chair called the meeting to order at 6:02 pm.

2.
ADDITIONS TO THE AGENDA
 

There were no additions.

3.
DELETIONS TO THE AGENDA
 

There were no deletions.

4.
CHANGE IN ORDER
 

That the motions listed under Item 11.2 be discussed in reverse order.  

5.
APPROVAL OF THE AGENDA
 

  • B21/04/07-01
    IT WAS MOVED BYTrustee Stanley
    IT WAS SECONDED BYTrustee McKay

    That the Agenda be approved.

    CARRIED UNANIMOUSLY

6.
APPROVAL OF THE MINUTES
This item has attachments. 

1.March 2021.pdf
  • B21/04/07-02
    IT WAS MOVED BYTrustee Barron
    IT WAS SECONDED BYTrustee O'Neill

    That the minutes of the Business Committee meeting held on March 3, 2021, be approved.

    CARRIED UNANIMOUSLY

7.
PRESENTATIONS
 

8.
SENIOR STAFF REPORTS
 

8.1
Secretary-Treasurer Mark Walsh
This item has attachments. 

1.IS Ad Hoc Committee Report.pdf
2.2.6_Meetings_and_Board_Operations Revised, UPDATED.pdf
3.Appendix B Final Trustee Remuneration Pro-D and Expenses.pdf
4.Appendix C Trustee Compensation Review (Public).pdf
5.Appendix C Part 2 Trustee Compensation Review (Public).pdf

Re: Board Ad Hoc Committee Report

Secretary-Treasurer Mark Walsh presented the Ad Hoc Committee's Report on Trustee Remuneration.  The Action Sheet is attached to the Agenda. 

  • The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) accept and implement the recommendations from the Ad Hoc Committee and receive the draft Policy 2.18 – Trustee Remuneration, Professional Development and Expenses and circulate as a notice of motion for 30 days, utilizing the consultation process as per Board Governance, Section 1, 2.7 – Policy Development.

  • B21/04/07-03
    IT WAS MOVED BYTrustee Higginson
    IT WAS SECONDED BYTrustee Stanley

    Motion to Amend: Recommendation #7 to be changed as follows:

    That a trustee allowance equivalent to the employer's cost of benefits for an individual plan be instituted until all "grandfathered" trustees are no longer serving and the end of the 2018-2022 term when BCPSEA extended benefits for trustees will cease to be applied to all trustees.

    Opposed: Trustee Stanley

    CARRIED
  • B21/04/07-04
    IT WAS MOVED BYTrustee Stanley
    IT WAS SECONDED BYTrustee McKay

    Motion to Amend: Recommendation #5 to include:

    "and other accessibility-related transportation and accommodation (e.g., barrier free accommodations) costs" 

    CARRIED UNANIMOUSLY
  • B21/04/07-05
    IT WAS MOVED BYTrustee O'Neill
    IT WAS SECONDED BYTrustee McKay

    On the Motion as Amended:

    The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) accept and implement the recommendations from the Ad Hoc Committee and receive the draft Policy 2.18 – Trustee Remuneration, Professional Development and Expenses and circulate as a notice of motion for 30 days, utilizing the consultation process as per Board Governance, Section 1, 2.7 – Policy Development, as amended.

    Opposed: Trustee Higginson

    CARRIED

8.2
Secretary-Treasurer Mark Walsh
This item has attachments. 

1.AS 2021 22 Budget.pdf

Re: 2021-22 Budget Discussion 

Secretary-Treasurer Mark Walsh highlighted a number of issues associated with the 2021-22 budget.  Secretary-Treasurer Walsh also recommended the unrestricting of $500,000 from the amended 2020-21 budget to be used in the 2021-22 budget.  The Action Sheet is attached to the Agenda. 

  • B21/04/07-06
    IT WAS MOVED BYTrustee McKay
    IT WAS SECONDED BYTrustee Higginson

    The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) unrestrict $500,000 from the 2020-21 amended budget to allow for the unrestricted amount to be used in the 2021-22 budget.

    CARRIED UNANIMOUSLY

8.3
Secretary-Treasurer Mark Walsh and Executive Director of Communications Dale Burgos
This item has attachments. 

1.AS LRFP.pdf

Re: Long Range Facility Plan - Consultation Feedback

Secretary-Treasurer Mark Walsh presented the consultation feedback from the Long Range Facilities Plan. The Board of Education will now meet to review and consider feedback.  A final draft of the LRFP will be brought forward to the Business Committee meeting in May. 

9.
CORRESPONDENCE REFERRED FROM THE REGULAR BOARD MEETING
 

There was none.

10.
UNFINISHED BUSINESS
 

There was none. 

11.
NEW BUSINESS
 

11.1
Chair McKay and Secretary-Treasurer Mark Walsh
This item has attachments. 

1.AS Naming of Schools.pdf
2.New Policy Naming of School Facilities FINAL DRAFT.pdf
3.AP-502-Naming-of-School-Facilities.pdf

Re: Naming of School Facilities or Parts of Facilities 

Chair McKay and Secretary-Treasurer Mark Walsh presented a draft Policy - Naming of School Facilities or Parts of Facilities.  This policy would replace Administrative Procedure 502 - Naming of School Facilities.  An Action Sheet is attached to the Agenda. 

  • B21/04/07-07
    IT WAS MOVED BYTrustee McKay
    IT WAS SECONDED BYTrustee Higginson

    The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) delete Administrative Procedure 502 – Naming of School Facilities and create a Policy in its place and that the draft Policy – Naming of School Facilities or Parts of Facilities circulate as a notice of motion for 30 days, utilizing the consultation process as per Board Governance, Section 1, 2.7.

    CARRIED UNANIMOUSLY

11.2
Trustee Keller
This item has attachments. 

1.AP-512-Transportation.pdf

Re: Transportation Route Review 

Trustee Keller turned the Chair over to Trustee O'Neill and proposed the following motions with respect to the Transportation Route Review. 

  • B21/04/07-08
    IT WAS MOVED BYTrustee Keller
    IT WAS SECONDED BYTrustee Barron

    The Business Committee recommends that the Board of Education of School District No.68 (Nanaimo-Ladysmith) request staff to amend Administrative Procedure 512 (AP512) to incorporate an appropriate opportunity for meaningful public input in accordance with Board Policy 2.17 – Public Participation.

    CARRIED UNANIMOUSLY
  • IT WAS MOVED BYTrustee Keller
    IT WAS SECONDED BYTrustee Stanley

    The Business Committee recommends that the Board of Education of School District No.68 (Nanaimo-Ladysmith) request staff to amend Administrative Procedure 512 (AP512) with respect to the Route Review Process to clarify the decision making process and specify that the addition, elimination, or significant changes to bus routes will be recommended through a Board resolution.

  • IT WAS MOVED BYTrustee Higginson
    IT WAS SECONDED BYTrustee McKay

    Motion to Amend:

     

    That the Business Committee recommends that the Board of Education of School District No.68 (Nanaimo-Ladysmith) request staff to amend Administrative Procedure 512 (AP512) with respect to the Route Review Process to clarify the decision making process. and specify that the addition, elimination, or significant changes to bus routes will be recommended through a Board resolution.

     

    Trustee O'Neil, as Chair, ruled that this motion was not allowed pursuant to Policy 2.5.1P, 2.15.

  • B21/04/07-09

    On the main motion:

    The Business Committee recommends that the Board of Education of School District No.68 (Nanaimo-Ladysmith) request staff to amend Administrative Procedure 512 (AP512) with respect to the Route Review Process to clarify the decision making process and specify that the addition, elimination, or significant changes to bus routes will be recommended through a Board resolution.

    Opposed: Trustees McKay, Wilkinson, Higginson, O'Neill, Robinson 

    DEFEATED

12.
FOR INFORMATION 
 

13.
QUESTION PERIOD
 

Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.


Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address.  The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question.  Each individual shall be limited to one follow-up question upon receiving a response. Forms are available in the information rack near the entrance of the Board Room.


If the meeting is being held online, individuals wishing to ask questions of the Board shall type their question in the Q&A compose box on the right side of the screen and then select send. Your question will be read by the Board or Committee Chair.


Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record.

There were no questions this evening. 

14.
ADJOURNMENT
 

The meeting adjourned at 8:52 pm.

  • B21/04/07-10
    IT WAS MOVED BYTrustee McKay
    IT WAS SECONDED BYTrustee Wilkinson

    That the meeting be adjourned.

    CARRIED UNANIMOUSLY
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